Finance & Operations Coordinator

Finance & Operations Coordinator

A national marketing and media agency is seeking a detail-oriented Finance & Operations Coordinator to support client billing and media budget management. Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams. This is a full-time position with immediate start availability. Remote within Eastern or Central Time Zones, including New York, New York; Washington, District of Columbia; Pittsburgh, Pennsylvania; Atlanta, Georgia; Chicago, Illinois; Dallas, Texas; Austin, Texas. To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements. Collaborative, fast-paced agency environment supporting cross-functional digital and media teams. Salary: commensurate with experience.

The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

Key Responsibilities:

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
• Develop and manage client budget trackers and internal revenue reporting tools.
• Organize scopes of work and initiate internal work orders.
• Prepare monthly client invoices, activity reports, and budget reconciliations.
• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
• Monitor media spend to ensure alignment with invoices and approved budgets.
• Maintain project lists, draft meeting notes, and update growth pipeline trackers.
• Partner with account teams to manage billable hours and scope accountability.

Qualifications:

• Excellent written and verbal communication skills with strong attention to detail.
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
• Experience with financial or operational systems; media or agency tools preferred.
• Strong organizational and multitasking abilities with deadline-driven focus.
• Ability to improve processes and contribute to a collaborative team environment.