HR Assistant/Audit Specialist

Job Description

Job Description

Job Title

HR Records Audit Specialist

Job Description

This temporary HR Records Audit Specialist role focuses on ensuring the accuracy, completeness, and compliance of personnel records within a secure electronic system. You will review employee documentation, identify discrepancies, and maintain thorough audit records while working with large volumes of confidential information. The position requires exceptional attention to detail, strong organizational skills, and the ability to follow established audit guidelines and procedures throughout a short-term project.

Responsibilities

• Examine electronic employee files and supporting documentation within a secure records system to ensure proper organization and accessibility.
• Verify the completeness and accuracy of personnel records, identifying missing documents, inconsistencies, and potential compliance-related issues.
• Record audit results and findings in Microsoft Excel spreadsheets and other tracking tools, ensuring data is accurate, clear, and well organized.
• Maintain and organize project documentation within cloud-based file storage systems, following established naming and filing conventions.
• Adhere strictly to established audit guidelines, processes, and documentation requirements to maintain consistency and compliance across all records.
• Safeguard confidential employee information and uphold data privacy standards at all times while handling sensitive documentation.
• Meet productivity and quality benchmarks while reviewing a high volume of records, balancing speed with accuracy and thoroughness.
• Escalate unusual situations, potential concerns, or unresolved issues to appropriate leadership channels for timely resolution.
• Partner with team members and project stakeholders to ensure project milestones and deadlines are achieved and communicated effectively.
• Work independently while following established procedures and timelines, managing workload and priorities to support project goals.

Skills and Qualifications Required

• Exceptional attention to detail with the ability to identify errors, inconsistencies, and missing information in personnel records.
• Working knowledge of Microsoft Excel, including data entry, sorting, and filtering functions for managing audit data.
• Proficiency with Microsoft Office tools, including Outlook and Excel, as well as file-sharing platforms for collaboration and documentation.
• Ability to navigate electronic document management systems and accurately track audit findings and status updates.
• Organizational, prioritization, and time-management skills to handle a high volume of records and meet project deadlines.
• Ability to maintain a high level of accuracy while performing repetitive review tasks involving large quantities of information.
• Demonstrated ability to handle sensitive and confidential information professionally and in accordance with privacy standards.
• Availability to work onsite for the duration of the project.
• Ability to work independently while adhering to established procedures, timelines, and audit guidelines.
• Experience with HR-related audits, including onboarding and I-9 documentation review.
• Comfort working with audit and auditing processes in a human resources context.
• Ability to collaborate effectively with project stakeholders and team members in a structured audit environment.

Work Environment

This role is fully onsite and follows a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. There is flexibility to frontload work Monday through Thursday in order to work a half day on Friday, depending on project needs. You will work within a secure records system and cloud-based file storage platforms, using Microsoft Office tools such as Outlook and Excel, as well as electronic document management systems. The environment is structured, detail-oriented, and focused on compliance, accuracy, and confidentiality, with clear productivity and quality benchmarks to guide daily work.

This is a Contract position based out of Glendale, WI.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Glendale,WI.

This position is anticipated to close on Aug 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.