Executive Assistant

Job Description

Job Description

Description: Role Overview

Millennium Events is seeking a highly disciplined, exceptionally capable Executive Assistant to serve as a trusted extension of executive leadership. This role requires absolute reliability, advanced organizational skill, and the ability to operate calmly and decisively in a fast-moving, high-stakes environment. This position is not task-based support—it is impact-based. The Executive Assistant will manage sensitive information, interface with high-profile clients, and support leadership across operational, financial, and event-related functions. Precision, discretion, and accountability are mandatory. Scope of Authority & Access

Direct access to executive leadership, internal operations, financial processes, and proprietary business information.

Exposure to confidential client relationships, high-profile events, internal strategies, and future business initiatives.

Entrusted with information that requires sound judgment, professional restraint, and strict confidentiality at all times.

Core Accountability Areas

Executive & Administrative Operations Manage executive calendars, meetings, communications, and follow-up with accuracy and urgency.

Serve as a professional point of contact for internal teams, clients, and external partners.

Attend meetings, job sites, and events; document discussions and ensure execution of action items.

Maintain precise and organized records within internal systems.

Client, Financial & Event Support Prepare and distribute invoices; assist with payment tracking and client follow-ups.

Conduct post-event client communication to ensure satisfaction and resolution of outstanding matters.

Support event coordination, logistics, purchasing, and inventory management.

Ensure supplies and materials are ordered, tracked, and available according to operational needs.

Operational Continuity Provide elevated support during peak production and event seasons.

Adapt quickly to shifting priorities and urgent business demands.

Collaborate cross-functionally to ensure smooth operations during high-volume periods.

Remain available for evenings and weekends when required by event schedules or executive needs.

Confidentiality & Professional Standards

Maintain strict confidentiality regarding high-profile clients, internal operations, financial data, and upcoming events.

Safeguard proprietary information and exercise discretion in all communications.

Demonstrate impeccable professionalism, judgment, and reliability.

Represent the company with composure and credibility in all environments.

Operational Demands

Fast-paced, deadline-driven environment with frequent changes and competing priorities.

Combination of office, remote, and on-site event locations.

Evening and weekend availability required based on business needs.

Requires comfort operating independently with minimal supervision.

Candidate Profile

This role is best suited for individuals who: Excel under pressure and remain composed in high-demand situations.

Anticipate needs rather than react to them.

Manage multiple priorities without sacrificing accuracy or professionalism.

Understand the responsibility that comes with access to sensitive information.

Take ownership of outcomes, not just tasks.

Requirements Valid driver’s license and reliable personal vehicle.

Advanced proficiency in Google Workspace (including Google Sheets) and Microsoft Office.

Strong written and verbal communication skills.

Exceptional organizational and time-management abilities.

Compensation & Benefits

Millennium Events offers a competitive and professional benefits package, including: 401(k) retirement plan with employer match up to 3%

50% employer-covered Anthem medical insurance

Multiple paid holidays

Paid vacation time

Opportunity to grow within an established, high-performing organization

Requirements: