Projects Officer/Grants Specialist

Projects Officer/Grants Specialist

Posting Number


2026-15651

Location : Location

US-NY-New York

Hybrid Remote Work Classification


Mostly Remote: Remote more than 60% of time

Department


OSP Research Operations

School/Division


Office of the Vice Provost for Research (WS1763)

Compensation Grade


Band 53

Union


N/A

FT/PT


Full-Time

Category


Development/Sponsored Research/Grant Writing

Position Summary

The Projects Officer/Grants Specialist acts as an institutional liaison with extramural sponsors (e.g., Federal agencies, state/local government, industry, and nonprofit entities) and works under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects both routine and complex. Performs, independently, moderately complex administrative and financial functions related to budgeting and forecasting requiring specific knowledge, skills and broad application of policies, precedents, and systems within the context of internal policies and external regulations. The Projects Officer/Grants Specialist in the NYU Office of Sponsored Programs works with a team of professionals who manage a research portfolio in excess of $350 million dollars. Pre-award duties of this position include (but are not limited to): reviewing, endorsing, and submitting highly complex institutional funding proposals. This may include review and verification of a range of sponsor required pre-award documentation (e.g., NIH Just-in-Time, revised budgets, regulatory compliance assurances, data management plans, subaward/consortium agreements, export control compliance certifications, conflict of interest disclosure status, etc.). The non-financial post award duties include performing comprehensive review of a diverse portfolio of sponsored awards (e.g. fixed price agreements, clinical research awards, contracts, grants, assistance agreements, cooperative agreements) and related tasks (conveying grant vs. gift determinations, responding to vendor registrations for payments). Provides advice to faculty and departmental administrators regarding critical and/or sensitive sponsored programs issues; interprets a broad range of sponsor policies, government regulations, and award terms and conditions; coordinates and/or endorses prior approval requests; and facilitates award closeouts. Interacts with a broad cohort of campus and University offices to facilitate the management, administration, and conduct of sponsored programs. Assists in the support of all pre award and non-financial post award grant activities ensuring deliverables are achieved timely and in compliance with all standards, regulations and guidelines for both external sponsors and University.

Qualifications

Required Education:
Bachelor's Degree or equivalent Bachelor's degree and/or equivalent work experience

Preferred Education:
Master's Degree

Required Experience:
5+ years 5+ Years relevant experience with pre-award research administration or an equivalent combination. Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets.

Preferred Experience:
5+ years 5+ years relevant experience with research administration or an equivalent combination. Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets. Relevant experience in a pre-award in a large college, university or research institution

Required Skills, Knowledge and Abilities:
Familiarity with various sponsor agency electronic research administration systems, experience using Cayuse SP and Cayuse 424 (or equivalent grants management software), an understanding of federal Uniform Guidance and federal regulatory compliance requirements including conflict of interest, export controls and research involving animals, human subjects and biohazardous materials; possess excellent judgment, communication and time management skills; be service oriented; have a sense of humor and an energy level conducive to working in a deadline driven environment. This position requires extensive computer knowledge of MS Word and Excel programs as well as web-based browser compatibility for a vast number (300+) sponsor electronic portals for both pre-award and non-financial post award institutional management of sponsored research related activities. Excellent analytical, organization and communication skills. Proficiency with word processing, presentation and spreadsheet software preferred for outreach and analytical functions. (e.g.) Research Administration Academy.

Preferred Skills, Knowledge and Abilities:
Must be adaptable, skilled at leveraging influence without authority, energized by change, able to maintain composure with differences of opinion and under deadline pressures, be team-oriented, goal-oriented, and have the ability to simplify, identify priorities and retain a collegial and friendly attitude. Most importantly, we are looking for individuals who want to contribute to the growth of our organization and themselves. Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $101,519.14 to USD $121,519.14. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.


NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels. Need help finding the right job?

We can recommend jobs specifically for you!
Click here to get started.