Administration Assistant (4899)

Administration Assistant

Salary Range $26.00 - $36.00 Hourly Position Type Temporary Full-Time Education Level Associate's degree

Overview

In accordance with The Massachusetts Pay Transparency Act, BNHC provides reasonable pay range for each posted position. Actual compensation will be based on multiple factors such as relevant experience, education and training to determine offered rates. This range represents the organization's good faith estimate of the possible compensation at the time of posting.

Description

We are seeking a detail-oriented and proactive Administrative Services Coordinator to ensure smooth daily operations. This role combines administrative duties, event coordination, financial processing, and social media content creation in a dynamic environment. There is a heavy emphasis on providing ongoing comprehensive support to our executive team. This is a 40 hour per week position on site. Remote work is not available.

Principal Duties And Responsibilities:

• Executive & Administrative Support (approx. 10 hrs/week)
• Financial Processing (approx. 10 hrs/week)
• Social Media & Communications (approx. 6 hrs/week)
• Event Planning & Coordination (approx. 5 hrs/week)
• Food Services Coordination (approx. 3 hrs/week)
• Board Support (approx. 3 hrs/week)
• Parking & Facilities Administration (approx. 2 hrs/week)
• Meeting Room Management (approx. 1 hr/week)

Minimum Skills And Knowledge Requirements

• 2+ years of administrative or office coordination experience
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with social media platforms and content creation
• Ability to manage multiple priorities and meet deadlines
• Attention to detail, especially with financial processing
• Professional demeanor and ability to maintain confidentiality

Qualifications

• Experience supporting executive-level staff
• Associate's degree or equivalent work experience

Working Conditions

Works in a busy community health center in downtown business district. Interruptions are present and can be disruptive to workflow. Stress is present due to a high volume of work, diversified nature of activities and frequent deadlines.

Physical Requirements

Physical demands require lifting small pieces of office equipment and/or boxes not to exceed 20 lbs. Standing, walking and sitting involved with position. Visual acuity sufficient for reading, Hearing acuity for holding conversations with or without the use of audio devices.