Associate, Conference Sponsorship Manager

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.Job DescriptionAres is looking for an Associate to join the Events team as an Event & Conference Sponsorship Manager. The Events team is part of the Global Clients Solutions (GCS) group and has members based in New York, Los Angeles, Mumbai, and London. The Event & Conference Sponsorship Manager will be responsible for managing and supporting firmwide participation in 100+ third party industry conferences that are held around the world. They will also own pieces of Flagship third-party industry conferences with the broader team.The successful candidate will partner closely with business leaders to understand their objectives for these conferences that support regional and firmwide priorities. Strong project management skills are essential for executing comprehensive conference logistics, including vendor management, budget tracking, venue/hotel selections, contract negotiation, catering, speaker and delegate pass management, onsite assistance (when required), and more. As a detail oriented, proactive, highly organized, and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.Primary functions and essential responsibilities:Coordinate participation, membership and sponsorship of 100+ global third party industry conferences annually.Responsible for staying extremely organized while managing 15+ conferences at a time, each at different stages of the planning process and of different sizesProvide event support on select large flagship third party conferences globally, which includes hotel sleeping room block, gift sourcing, transportation needs, event branding and messaging, offsite dinners, booth activations, meeting room needs, speaker/delegate management, and more.Serve as the primary relationship manager for conference organizers and vendors, while acting as the central point of coordination across internal stakeholdersNegotiate sponsorship packages, oversee and monitor all sponsorship package deliverables and ensure deliverables are provided to external event organizers in advance of deadlines. This includes ordering on-site signage, swag, exhibitor booth equipment, as well as providing vendors with logos, boilerplates, and speaker detailsPartner closely with internal stakeholders, including Relationship Managers, Investor Relations, Legal, Compliance, Corporate Communications, and Creative Solutions, to manage all stages of the conference planning process. Responsibilities include gathering business interest, coordinating budget and compliance approvals, executing contracts, processing payments, managing registrations, facilitating seamless event participation, and more.Ensure all internal processes and controls are followed, including obtaining required approvals, meeting key deadlines, maintaining accurate records, and keeping stakeholders informed throughout the planning and execution process.Manage the Industry Conference budget and individual event budgets, including creation, approvals, tracking spend, reconciliation, and invoice processingMaintain the Industry Conference Calendar and individual tracker, ensuring it is always up-to-date.Take on ad hoc projects and support the broader team as neededReports to: VP, Event Content, Global Client Solutions GroupQualificationsEducationBachelor’s Degree required with outstanding academic recordExperience Required6-8 years of events, sponsorships, project management or marketing experience requiredExperience in financial services industry strongly preferredGeneral RequirementsProficiency in Excel, PowerPoint and Word and overall Microsoft ProgramsAbility to thrive in a fast-paced, demanding environment while maintaining high quality standardsExtremely organized and adept at time and inbox management to successfully manage multiple priorities with high stakes deadlines; results orientedStrong communication skills, both written and interpersonal; client service orientedCapability of interacting with key stakeholders to direct prioritization of related activityAttention to detail and analytical thinkingAbility to exercise sound judgment in terms of escalating issues vs. solving problems independentlyA demonstrated ability to research and leverage available resources to accomplish tasksComfort in dealing with ambiguity and uncertainty in a dynamic environmentFlexible in terms of hours to coordinate with team members across various time zonesDependable, great attitude, highly motivated and a team playerAbility to handle confidential information appropriatelyWork Environment & Physical RequirementsAbility to travel domestically and globally up to 20% for onsite event support, conferences, and sponsorship activationsAbility to work onsite in the office four days per week, in alignment with team and business needsFlexibility to work outside standard business hours as required, including early mornings, evenings, and occasional weekends during peak event periods or for global responsibilitiesAbility to lift and transport event materials (such as signage, registration equipment, and boxes) up to 20 lbsAbility to stand, walk, and move between event spaces for extended periods during event setup, execution, and breakdownReporting RelationshipsCompensationThe anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.$100,000 - $120,000 / annumThe firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.SummaryLocation: New York, NYType: Full time