Business Office Associate - Association Office

Job Description

Job Description

OUR CULTURE:
At the Y, you can channel your passion into a lifelong career helping to deliver positive change. Every day, our staff – of all ages and from all walks of life – work to bridge the gaps in community needs by nurturing the potential of youth and teens, improving our community’s health and well-being, and providing support to our neighbors, by serving others, building strong relationships, and incorporating our YMCA values into our everyday work..

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Business Office Associate supports Association Operating Units in their daily business needs, including invoicing groups and individuals, processing program registrations and financial assistance applications. The Business Office Associate contributes to the overall effectiveness of the YMCA’s Accounting Department in its role to support the other Units of the Association.

 

Scheduling: Monday - Friday, 8:00am - 4:30pm

ESSENTIAL FUNCTIONS:

1. Ensures Membership accounts and draft information are correct, maintaining confidentiality of all Member and Association information.  
2. Ensures that Association membership, financial assistance, childcare, program, and applicable Accounting Policies are adhered to in daily cash transactions. 
3. Prepares and verifies daily bank deposits, monthly drafting, NSF management, and subsequent cancellations.  
4. Manages the front desk at Corporate Office by greeting the public as they enter the building, directing them to the appropriate YMCA staff, accepting mail and package deliveries, and dispersing mail correspondence to the proper staff mailboxes. 
5. Generates emails, mailings, and billings for Membership, Childcare, and School-Age Care Programs. 
6. Approves and processes Financial Assistance applications and Childcare and School-Age Care account registrations.  
7. Processes and verifies accounts to Collections and Accounts Receivable.  
8. Maintains accurate document filing and retention systems, filing Membership and Application forms alphabetically. 
9. Balances and troubleshoots daily cash transaction journals. 
10. Supports and participates in cross-training efforts with Business Associates and Accounting staff, substituting for other Business Associates in their absence. 
11. Interprets and communicates the Mission, objectives, and programs to Members and program participants. 
12. Demonstrates through action and interaction with staff, Y members, and the public the Four Character Development Principles of the YMCA: Caring, Honesty, Respect and Responsibility.  

QUALIFICATIONS:

• Two years of college required - business or accounting emphasis preferred.  
• May be substituted with at least two years of related work experience 
• One to three years’ experience with YMCA, office environment, bookkeeping, childcare billing and/or membership sales.  
• Must possess a strong working knowledge of billing and general accounts receivable functions.  
• Experience in use of Microsoft Office Suite applications, especially Microsoft Excel  
• Familiarity with the Christensen software package desired. 
• Completion of YMCA required training upon hire. 
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. 
• The employee is regularly required to read and process information on paper and digital platforms.
• The employee is regularly required to enter information into software systems and file physical documentation.
• The employee frequently is required to sit and reach and must be able to move around the work environment. 
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this position include close vision and the ability to adjust.
• The noise level in the work environment is usually moderate. 

DIVERSITY STATEMENT

The YMCA of the Inland Northwest commits to being an inclusive organization for all. Driven by our mission and values of Caring, Honesty, Respect and Responsibility we actively work to close equity gaps for marginalized and underserved groups. We are inspired to elevate social justice issues facing our community, remove systemic barriers, welcome cultural diversity, and create equity for those in greatest need. Through collaboration with our diverse community partners, together we work to effect meaningful change. In all things, we are dedicated to ensuring our Y is a safe, welcoming place for all people to be, belong, and become. The YMCA of the Inland Northwest provides Equal Employment Opportunities (EEO) to all employees and applicant

STARTING PAY: $19.00/hr

WHAT YOU GET FROM WORKING AT THE YMCA:

• Frequent opportunities to make a difference in the lives of youth, adults, and senior members. 
• Family YMCA membership with program discounts available 
• Paid sick time accruing at 1 hour every 40 hours worked. 
• Medical, Dental Insurance, Flexible Spending Accounts for Medical or Dependent Care, Long Term Disability, and Life Insurance. Medical Insurance starts at $45/month for employee-only coverage. 
• 10 paid holidays per year 
• Paid vacation time accruing at 7.66 hours a month (starting at 11 days per year) 
• Up to two hours of Child Watch services per day, per child while employee is on site and working.  
• Retirement plan with 8% employer contribution after 2 years of service (1,000 or more hours worked required in each anniversary year)  

The happiest and most fulfilled Y staff are motivated to help others and want to be a part of something larger than themselves. Join our team! Come be a part of a charitable, mission-driven organization that works for individual and community well-being for all, for a better us. 

Apply today!

Monday - Friday; 8:00am - 4:30pm
FT 30-40hrs/week