Enrollment Medical Assistant

Join VyncaJoin the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We're more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day. At Vynca, our mission is to provide comprehensive care for more quality days at home.About the JobThe Enrollment MA is a compassionate, self-motivated clinical professional who serves as the primary point of contact for identifying and enrolling patients into Vynca's palliative care program. In this role, you will conduct targeted outreach calls to patients, families, and healthcare organizations — educating them on palliative care and VyncaCare's services, completing structured eligibility screenings to identify patients with chronic illness and functional decline, and scheduling those who qualify for an initial visit with a nurse practitioner. Success in this position requires a strong foundation in motivational interviewing and health literacy-aware communication, as you will often be the first voice guiding patients and caregivers through an unfamiliar but life-changing program. You will build and maintain collaborative relationships with health plans, physician offices, discharge planners, and community partners to drive census growth and expand program reach. Alongside your direct outreach, you will be expected to contribute qualitative and quantitative feedback on outreach trends and barriers, working closely with the market and business development team to inform strategy.What You'll DoConduct targeted telephonic outreach to patients on provided lists, following Vynca's standard messaging while delivering the highest standard of customer service and patient-centered communicationConfirm service area eligibility and complete structured screening forms capturing demographic information, chronic disease history, and indicators of functional decline to determine program eligibilityEducate patients and families on palliative care, Vynca's services, and what to expect from the program — translating complex clinical concepts into accessible, reassuring languageSchedule eligible patients for an initial visit with a nurse practitioner and coordinate logistics to ensure a smooth handoff from enrollment to careAct as a liaison between patients and the broader care team, directing calls, texts, and emails to the appropriate individuals or departments and responding to patient questions and concerns in a timely, supportive manner.Maintain confidentiality and accuracy in all patient documentation and communications in accordance with HIPAA and organizational standardsCoordinate enrollment efforts across targeted regions, tracking outreach activity systematically to encourage referrals and support census growthIdentify outreach trends, surface barriers to enrollment, and share qualitative and quantitative feedback and creative ideas with the market and business development team to continuously improve program reachMaintain a strong, collaborative working relationship with your designated market team and practice leadership, contributing to shared goals around program expansion and patient accessYour Experience and QualificationsCurrent CMA or CCMA certificate issued by a recognized credentialing body2 years of healthcare experience required; 8 months of previous clinical experience preferred1 year of telephonic or call center customer service experience; call center experience highly preferredExperience working in a medical practice or healthcare setting, including familiarity with EHR platforms for documenting patient interactions and scheduling appointmentsExperience and training in motivational interviewing and patient education. Comfort discussing serious illness, chronic disease, and end-of-life adjacent topics with patients and familiesStrong organizational skills with the ability to work independently and manage a high-volume outreach workloadProficient with Microsoft and Google applications; must have access to a reliable internet connectionStrong written and verbal communication skillsExceptional interpersonal skills including conflict resolution and de-escalation techniquesWilling and able to work Monday through Friday, 8:30am–5pm Eastern/Central/Mountain/or Pacific Standard Time, with the possibility of overtimePreferred QualificationsBilingual (English/Spanish)Medical terminology certificationFamiliarity with palliative care, home-based care models, or chronic disease managementAt this time we are only considering applicants in the following states: California, Georgia, Texas, Arizona, Colorado, Florida, Illinois, Nevada, North Carolina, Oregon, Utah and Washington.Additional InformationThe hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:Regularly requires sitting, standing, walking, talking, use of hands, listening, and observing.Regularly requires working at a computer for an entire shift (with appropriate breaks).Regularly requires use of laptop and video-conferencing technology.Occasionally requires reaching, stooping, bending, kneeling, and lifting items weighing 25 pounds or less.Occasional travel may be required to perform job duties, attend training, or company events.