Executive Assistant to Chief Executive Officer

A rapidly growing company is seeking an experienced Executive Assistant to provide high-level support to its CEO. This is a highly visible role that requires exceptional organizational skills, professionalism, discretion, and the ability to anticipate needs in a fast-paced, ever-changing environment.

The Executive Assistant will serve as a trusted partner to the CEO, managing complex schedules, coordinating extensive travel, supporting strategic initiatives, and acting as a key liaison with board members, investors, and senior leadership. The ideal candidate thrives in a dynamic environment, can shift priorities quickly, and is comfortable balancing both executive and personal support responsibilities.

Key Responsibilities

• Manage a complex and constantly changing executive calendar.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare meeting materials, presentations, reports, and executive correspondence.
• Serve as a liaison between the CEO, board members, investors, senior leaders, and external stakeholders.
• Track action items, deadlines, and key business initiatives to ensure timely follow-through.
• Support executive meetings, board-related activities, and special projects.
• Anticipate needs and proactively resolve scheduling or logistical challenges.
• Assist with select personal and administrative matters as needed.
• Maintain the highest level of confidentiality and professionalism.

Qualifications

• 10–15+ years of Executive Assistant experience supporting C-suite executives, preferably a CEO.
• Bachelor's degree preferred.
• Exceptional communication, organizational, and time-management skills.
• Proven ability to manage multiple priorities and adapt quickly to changing business needs.
• Experience interacting with board members, investors, and executive leadership teams.
• Strong project management and strategic planning capabilities.
• High level of discretion, professionalism, and executive presence.
• Advanced proficiency in Microsoft Office and executive support technologies.

Ideal Candidate

• Polished, confident, and highly professional.
• Strategic and forward-thinking with strong business acumen.
• Proactive rather than reactive.
• Comfortable operating in a fast-paced, high-growth environment.
• Able to anticipate needs and stay several steps ahead.
• Thrives under pressure and enjoys solving complex challenges.