Onboarding Specialist

Onboarding Specialist

Reports To: Manager of People Experience

Status: Full-time; Non-Exempt

Location: Inland Empire – Moreno Valley

Hours of Operation: Monday – Friday, 9:00 AM – 5:30 PM (flexibility required to accommodate onboarding sessions, orientation activities, or coordination with program site schedules). Occasional evening or weekend hours may be required to support special onboarding cohorts or organizational events.

Hourly Range: $30.00 - $34.00 per hour (based on experience and qualifications)

Why Work for Woodcraft Rangers:

• Competitive salary – [$30.00 - $34.00 per hour]
• Paid vacation & sick time – generous time off to recharge
• Lifecraft program – free college & career advancement for all staff
• Upward mobility – promote-from-within culture
• Health, dental & vision – comprehensive benefits coverage
• 403(b) retirement plan – invest in your future
• Pet insurance – because your whole family matters
• Mission-driven work – impact 30,000 + young people annually

Role Overview:

The Onboarding Specialist plays a vital role in shaping the early employee experience at Woodcraft Rangers. A core function of this role is facilitating the NEWS – New Employee Welcome Series – a structured, weekly program designed to orient, engage, and support new hires as they transition into the organization. The Onboarding Specialist leads these weekly sessions with consistency, professionalism, and enthusiasm, ensuring each cohort receives a welcoming and informative experience. Beyond facilitation, this position is responsible for managing all logistical and administrative components of the onboarding process – from pre-employment clearances to coordinating orientation activities and supporting new hires throughout their first 90 days. The Onboarding Specialist works closely with hiring managers and stakeholders to ensure that all new employees feel welcomed, prepared, and aligned with organizational expectations and culture from day one.

Responsibilities:

• Initiate and monitor pre-employment screening processes, including background checks and compliance documentation.
• Plan, prepare, and facilitate the NEWS (New Employee Welcome Series) on a weekly basis, delivering a structured, engaging, and consistent orientation experience for all incoming employees.
• Upon clearance, coordinate New Hire Orientation logistics in collaboration with hiring managers and the HR team.
• Draft and send Welcome Emails with comprehensive pre-first-day materials.
• Schedule IT onboarding setup within 48 hours of offer acceptance to ensure timely access to systems.
• Prepare and share orientation schedules and first-week agendas, including compliance training requirements.
• Collect, verify, and process all onboarding paperwork and documentation.
• Communicate company policies and ensure new hires understand expectations, benefits, and organizational procedures.
• Support new hires onboarding into ADP, including payroll, timekeeping, and system navigation.
• Schedule and conduct end-of-week check-ins to verify successful enrollment in ADP systems and benefit platforms.
• Coordinate with hiring managers to finalize individualized Onboarding Plans prior to the new hire's first day.
• Partner with hiring managers to assess new hire progress, identify any concerns or gaps, and provide guidance.
• Collect feedback and onboarding data from new hires and managers, report trends and themes to HR during biweekly team meetings.
• Participate in monthly HR meetings to evaluate onboarding progress, identify flight risk, and propose improvement strategies.

Qualifications/Skills:

Required

• Bachelor's degree in Human Resources, Organizational Development, or a related field preferred; equivalent experience may be considered.
• Minimum of 3 years of experience in Human Resources, onboarding, or HR operations – preferably in a fast-paced, high-volume, or nonprofit setting.
• Strong facilitation and training experience
• Strong understanding of onboarding best practices, HR compliance, and employment lifecycle processes.
• Familiarity with California employment law and fair hiring/EEOC compliance practices
• Strong interpersonal and relationship-building skills, with the ability to engage candidates, Hiring Managers, and stakeholders at all levels.
• Demonstrated experience with modern ATS/HRIS platforms (Teambridge and ADP Workforce Now); proficiency with productivity tools such as Notion and Airtable, and comfort with AI tools for drafting, summarizing, and administrative support.
• Clear and professional written and verbal communication skills.

Preferred

• Experience in nonprofit, youth-serving, or educational organizations.
• Bilingual (English/Spanish) is a plus.
• SHRM-CP, PHR, or equivalent certification.

Physical Demands:

In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:

• Frequent standing is required during working hours
• The ability to travel across the Inland Empire area, using either a car or public transportation, is necessary several times a month.
• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.
• Must be able to occasionally lift/move up to 30 pounds.
• Reasonable accommodation is available for individuals with disabilities.

Work Environment:

We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

• Regular exposure to computer monitors during work.
• The typical noise level of a standard work environment.
• Stable internet access is required for effective work-from-home performance.

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.