Accounts Payable Specialist II

SUMMARY:

The Accounts Payable Specialist II is a mid-level role responsible for processing invoices, check runs, ACH, and direct deposit transactions with accuracy and compliance. This position supports internal departments and vendors while ensuring adherence to financial policies and procedures. In addition to daily operations, the Specialist II provides guidance on routing, coding, and approvals, contributing to audit readiness and process consistency across the organization.

JOB DUTIES AND ESSENTIAL FUNCTIONS:

• Accurately review and process high volumes of invoices, expense reports, and vendor payments in a timely manner.
• Ensure all transactions are correctly coded to the appropriate branches and general ledger accounts.
• Confirm that invoice approvals comply with internal policies and procedures.
• Reconcile vendor statements and resolve discrepancies promptly to maintain accurate and up-to-date records.
• Adhere to month-end closing procedures related to accounts payable to ensure timely and accurate reporting.
• Maintain well-organized, detailed, and compliant records of all accounts payable transactions for audit and reference purposes.
• Support process improvement efforts to enhance the efficiency and accuracy of AP operations.
• Ensure timely vendor payments according to agreed terms to avoid service disruptions.
• Prepare and provide necessary AP documentation and reports for internal and external audits.
• Assist with cash flow management using Jack Henry Business Manager software.
• Coordinate the procurement of supplies bank-wide for American Business Solutions products.
• Assist with the annual preparation and distribution of 1099 reports to the IRS and applicable payees.
• Communicate professionally with vendors, suppliers, and internal teams to resolve inquiries and ensure alignment .
• Maintains regular and punctual attendance to support business operations and ensure reliability in meeting departmental needs.
• Perform other duties and special projects assigned to support organizational objectives and enhance operational efficiency

WORKING CONDITIONS:

• Air-conditioned office environment.
• Weekend hours are required.
• Consistent and timely attendance is required to ensure uninterrupted operational efficiency and exemplary service delivery.

PHYSICAL DEMANDS:

• Sit for extended periods of time.
• Walk, stand, bend, squat, twist, and reach.
• Simple grasping and fine manipulation.
• Extended keyboarding.
• Ability to lift 25 lbs.

MINIMUM REQUIREMENTS:

• Associate's degree or equivalent work experience required.
• Mid-level (4-6 years) experience of working knowledge in accounts payable or related accounting functions.
• Intermediate-level proficiency in BankTel/AvidAscend accounting software.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) or similar productivity tools.
• Exceptional attention to detail and accuracy in financial documentation and reporting.
• Strong verbal and written communication skills with the ability to collaborate across departments.
• Excellent organizational and time management skills in a deadline-driven environment.
• Self-motivated with the ability to work independently and as part of a cohesive team.

PREFERRED REQUIREMENTS:

• Bachelor's degree in accounting or finance preferred.
• Certified Management Accountant (CMA) is a plus.
• Certified Public Accountant (CPA) certification is a plus.
• Experience in a banking or financial institution environment.
• Familiarity with banking-specific ERP systems and internal controls.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

We are an Equal Opportunity Employer

TexasBank is committed to providing equal employment opportunities regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, compensation, benefits, training, disciplinary actions, layoff, recall, transfer, leaves of absence, and termination. Employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of Human Resources.