Accounting Clerk

Job Description

Job Description

Description:

Vinayaka Hospitality was founded in 2008 on a foundation of innovation, intelligence, and compassion. Our team takes pride in combining a passion for hospitality with practical hotel management. By collaborating with renowned brands like Hilton, Marriott, and Hyatt, we efficiently manage 12 properties across diverse locations. Committed to ongoing growth, we actively seek opportunities and are dedicated to helping both our team and hotels thrive. We remain responsive and proactive in our strategies for sales, marketing, and revenue, ensuring swift adaptability to market changes. Beyond Management, we cultivate strong partnerships with major industry players, showcasing our dedication to success in the ever-evolving world of hospitality

Join the team at The Westin Michigan Avenue Chicago — a landmark downtown hotel where elevated comfort meets iconic luxury. At The Westin, you’ll be part of a culture that champions well-being, innovation and extraordinary experiences for both guests and associates. Nestled on Chicago’s Magnificent Mile, you’ll work in a dynamic setting offering inspiring views, modern amenities and a commitment to “doing well, and doing good.” If you’re passionate about hospitality and ready to elevate your career in a role where your purpose matters, let’s create unforgettable moments together.

JOB SUMMARY

Full-Time

Responsible for posting and general accounting of revenues, processing vendor invoices, and journal entry preparation.

ESSENTIAL FUNCTIONS

· Monitor master account from check-in through checkout, ensuring correctness of billing. Prepare and post city ledger adjustment as needed. Prepare and mail invoices and individual travel voucher accounts with proper documentation in the same day as they transferred to Accounts Receivable. Attend precon and postcon meetings. Whenever possible, schedule daily bill review with on-site group contacts. Prepare group codes and open masters for all unassigned groups on daily event order.

· Research and respond to all credit card inquiries and charge backs within time limits set by credit card companies, processing the necessary adjustments when required.

· Transmit travel agent disbursements on a weekly basis, ensuring the accuracy of the file prior to transmittal. Research and respond to all individual travel agent commission inquiries in a timely manner.

· Transmit credit and food and beverage batches to credit card companies for payment. Ensure proper transmittal of debit batches to credit card companies. Prepare adjustments to reflect receipt of payments from credit card companies upon notification from the bank. Prepare deposit list for cash and check receipts. Process weekly the account management software credit approval report. Enter credit approvals into account management software. Handle credit card charges for all ancillary billings (electrical, delivery, parking, etc.). Clear all “wash-through” accounts in a timely manner.

· Audit, apply, research and refund or take as income all advance deposits on individual reservations.

· Handle all credit balances on individual accounts. Maintain inter-hotel accounts, including billing, posting, and identifying payments. Process and collect certificate billings.

· Respond to guest questions or problems in a timely, professional manner.

· Maintain accurate records, files, reports, contracts, etc.; frequently produce reports and correspondence that are effective, appropriate for the audience, and grammatically and technically accurate; protect confidentiality of all relevant information; effectively handle clients and guests on the phone by practicing proper phone skills; effectively use computer systems and software to analyze information, produce reports and correspondence.

· Record, type and distribute meeting notes.

SUPPORTING FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

· Assist with accounting office issues.

· Provide administrative support.

SPECIFIC JOB KNOWLEDGE AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.

· Must be able to speak, read, write and understand the primary language(s) used in the workplace.

· Must be able to read and write to facilitate the communication process.

· Requires good communication skills, both verbal and written.

· Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.

· Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.

· Must be able to handle a high workload volume with organization and control.

· Ability to solve problems and make rational decisions.

· Must possess a high level of accuracy and neatness.

PHYSICAL DEMANDS

· Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.

· Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.

· Must be able to lift up to 15 lbs. occasionally.

· Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.

· Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

· Requires manual dexterity to use and operate all necessary equipment.

· Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Benefits:

Eligible employees may receive access to the following benefits, subject to plan terms and eligibility requirements:

Paid time off, including:

o Paid holidays

o Paid sick leave

o Vacation time

Medical, dental, and vision insurance

Life and disability insurance

Employee Assistance Program (EAP)

Employee discounts (e.g., hotel stays, food & beverage, and partner programs)

This position is subject to the Chicago Fair Workweek Ordinance.

Upon hire, employees will receive a written good faith estimate of their work schedule, including:

· Expected average weekly hours

· On-call scheduling expectations (if applicable)

· Anticipated days and times of work

Work schedules are provided in advance in accordance with the ordinance. Scheduling may vary based on business needs, including occupancy levels, events, and seasonal demand.

Employees have the right to:

· Receive advance notice of schedules

· Request schedule changes

· Receive a written response to scheduling requests within required timeframes

· Receive applicable compensation for certain employer-initiated schedule changes

Chicago Paid Leave & Paid Sick Leave

This position is eligible for paid leave benefits in accordance with the Chicago Paid Leave and Paid Sick and Safe Leave Ordinance.

Employees may accrue and use paid leave for:

· Personal time off

· Illness or medical needs

· Safety-related leave (as defined by law)

Leave accrual, usage, and carryover are administered in accordance with applicable law and company policy.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws

AVAILABILITY

This company operates seven days a week, 24 hours a day. Generally, the position works Monday through Friday with hours varied based on business demand. At times it may be necessary to move you from your accustomed work day, to include Saturdays and Sundays, or time of work if business or task assignments demand. In addition, it should be understood that business needs determines the amount of hours that you work.