Executive Coordinator - SVP Oncology/Endocrinology & SVP OE&I

Executive Coordinator

Work your magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you've got big plans so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United as one for patients, our purpose in healthcare is to help create, improve, and prolong lives. We develop medicines, intelligent devices, and innovative technologies in therapeutic areas such as oncology, neurology, and fertility. Our teams work together across six continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our healthcare team is becoming part of a diverse, inclusive, and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your role:

Are you an organized, proactive professional who thrives in a fast-paced, science-driven environment? EMD Serono is seeking a highly skilled and motivated executive coordinator to provide exceptional support to the SVP of oncology/endocrinology (solid-line) and the SVP of operational effectiveness & innovation (OE&I) (dotted-line). The executive coordinator advances the operational effectiveness of the oncology endocrinology and OEI organizations by providing executive-level administrative support, ensuring consistent administrative processes, and overseeing communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department. The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep the teams aligned and informed. This executive coordinator role also provides the unique opportunity to own high-impact responsibilities including congress/meeting planning and developing strategic content and slides in support of SVP and organizational initiatives. If you are a self-starter who brings executive presence, creative problem-solving, and a commitment to excellence, we want to hear from you. Responsibilities include:

Executive & Administrative Support

• Manage complex, high-volume calendars for the SVP of oncology/endocrinology (primary) and SVP of OE&I (secondary), across multiple time zones, prioritizing competing demands.
• Coordinate domestic and international travel arrangements with detailed itineraries, visa requirements, and expense reporting in compliance with company policies; include onboarding and procurement/budget support as needed.
• Serve as the primary liaison between SVP offices and internal/external stakeholders, including cross-functional teams, executive leadership, and external partners.
• Organize and support team meetings, all-hands, and leadership forums: prepare agendas, capture minutes, track action items, drive follow-through, and ensure structured decision tracking.
• Maintain confidential files, records, and organizational charts; manage document control and version tracking; onboard new team members administratively; manage purchase orders, vendor contracts, and budget tracking; anticipate needs and address administrative gaps; provide support to other leaders as needed.

Content Development & Strategic Support

• Create, design, and refine executive-quality PowerPoint presentations and supporting materials for SVP initiatives, leadership forums, quarterly business reviews, and external engagements.
• Assist with the development and editing of communications including town hall presentations, strategic updates, and org announcements.
• Maintain a library of reusable SVP content assets, templates, and branded materials.
• Support preparation of materials for senior leadership meetings, board-level updates, and cross-functional governance forums.
• Support the coordination and/or preparation for internal and external events including large department/multi-department meetings, customer meetings, and conferences.

Who you are:

Minimum requirements:

• High school diploma or GED
• 5+ years of experience as an executive assistant, administrative business partner, or other role supporting senior leaders in a corporate environment

Preferred requirements:

• Pharmaceutical/biotech experience
• Demonstrated excellence in managing complex calendars, travel logistics, and executive-level communications
• Proven experience planning and executing events, meetings, or congresses
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); ability to create polished, visually compelling presentations independently
• Strong project management skills: ability to prioritize, multi-task, and meet deadlines in a fast-paced, matrixed environment
• Exceptional written and verbal communication skills; professional, polished, and discreet
• High degree of integrity and ability to handle sensitive and confidential information with absolute discretion
• Familiarity with HCP compliance requirements, Sunshine Act regulations, and MLR processes.
• Proficiency with collaboration and project management tools (e.g., SharePoint, Smartsheet, Concur, Workday, Veeva)
• Ability to streamline processes to focus on what matters and creates impact and acting quickly to adapt to changes
• Demonstrated ability to embrace new ideas, challenge the status quo, and seek innovative solutions while valuing diverse perspectives and treating others with respect and dignity

Pay range for this position: $41.00 - $63.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to sparking discovery and elevating humanity!