Procurement Specialist (On-Site)

Purchasing Administrator

Morley Moss in Sunnyvale, TX is currently looking for a Purchasing Administrator with 3-5 years of experience in administrative purchasing/procurement capacity to join our team.

The Purchasing Administrator position is a critical role for the company. The ideal candidate will be responsible for assisting with purchasing and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Essential Duties & Responsibilities

• Assist with Procurement Director's workload, act as a gate keeper and internal/external contact.
• Perform buying duties when necessary.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Communicate with vendors on behalf of Procurement Director as needed.
• Build in new item codes into payroll database.
• Match packing slips to invoices before passing them on to A/P.
• Resolve invoice, statement, and payment issues.
• Take inventory of office supplies order, sort and distribute as needed.
• Collaborate effectively and professionally with both external (i.e. vendors) and internal (i.e. A/P) departments.
• Ability to think analytically and represent Procurement Director in his or her absence or emergency situations.
• Prepare reports by collecting and analyzing information.
• Maintain confidentiality of operations department and company information.
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.
• Escalate critical and/or sensitive issues to the Procurement Director with recommendation for resolution.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative / procurement capacity.
• Bachelor's Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Excellent organization, communication, and interpersonal skills
• Business writing and reporting skills
• Strategic, analytical, and multi-tasking skills
• Time management skills ability to meet frequent deadlines
• Basic clerical skills, including but not limited to typing, faxing, scanning, calendar management, handling mailings, etc.
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of purchasing, project and financial software.

REQUIRED ATTRIBUTES

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast-paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.