HR Generalist

Job Description

Job Description

Description:

At Winchester Cardiology & Vascular Medicine, our people are at the heart of everything we do. As our organization continues to grow, we are seeking an HR Generalist who is passionate about creating a positive employee experience and supporting the full spectrum of human resources functions.

The HR Generalist will serve as a key member of the Human Resources team, partnering with leaders and employees to deliver exceptional service across recruiting, onboarding, employee relations, benefits administration, leave management, payroll support, performance management, and HR operations. The ideal candidate is a collaborative, detail-oriented professional who enjoys balancing strategic priorities with day-to-day HR responsibilities.

This role offers an opportunity to make a meaningful impact on employee engagement, organizational growth, and the overall workplace experience while supporting a respected healthcare organization dedicated to improving the lives of patients throughout our community.

Essential Duties and Responsibilities

Talent Acquisition & Onboarding

• Manage full-cycle recruiting activities for clinical and non-clinical positions.
• Partner with hiring managers to identify staffing needs and develop recruiting strategies.
• Facilitate pre-employment activities, including job offers, background checks, and onboarding requirements.
• Lead new hire orientation and onboarding programs to ensure a positive employee experience and successful transition into the organization.
• Conduct 30-, 60-, and 90-day check-ins with new hires to support engagement, retention, and onboarding success.

Employee Relations, Engagement & Communication

• Serve as a primary HR contact for employees regarding workplace concerns and employment-related questions.
• Plan and support employee engagement, recognition, and team-building events, including spirit weeks, appreciation days, and department celebrations.
• Craft, edit, and distribute the weekly HR internal newsletter, highlighting new hires, benefits updates, upcoming events, and important HR reminders.
• Assist managers with employee counseling, conflict resolution, disciplinary actions, and documentation.
• Support termination processing, corrective action documentation, and exit interviews.

Benefits, Leave Administration & Payroll Support

• Administer employee benefit programs and assist employees with benefit-related questions.
• Assist with daily benefits administration, including enrollments, benefit changes, and COBRA processing.
• Conduct benefits orientation sessions for new hires and support annual open enrollment activities.
• Manage leave administration processes, including FMLA, ADA accommodations, workers' compensation, and other leave programs.
• Provide payroll preparation and processing support, ensuring employee changes are accurately entered and processed in a timely manner.

HR Operations & Compliance

• Maintain employee records and data within the HRIS system with accuracy and confidentiality.
• Administer HRIS workflows, employee data changes, reporting, and system processes.
• Administer and maintain the Learning Management System (LMS), ensuring employee training assignments, records, and completion data are accurate and up to date.
• Monitor required training compliance and support employees and managers with LMS-related questions and troubleshooting.
• Collaborate with IT to facilitate system access setup and removal for new hires and terminations.
• Maintain compliance tracking for licensure, certifications, and vaccinations.
• Support the formulation and implementation of effective HR management practices and policies.
• Prepare HR reports, workforce metrics, and data analytics to support organizational decision-making.

Administrative & Organizational Support

• Provide support for monthly leadership meetings, including agenda preparation, minute-taking, distribution of notes, and action-item follow-up.
• Coordinate office supply orders and maintain inventory.
• Monitor, sort, and distribute incoming mail and coordinate package pick-ups as needed.
• Update and maintain administrative documents, forms, and templates using Microsoft Office Suite and Adobe Acrobat.
• Assist with marketing communications and supply orders related to organizational initiatives.
• Manage holiday signage, office closure notices, and employee communication boards.
• Submit and monitor maintenance service requests.
• Develop and maintain spreadsheets, trackers, and reports for ongoing projects and expense tracking.
• Manage and support additional HR projects and administrative tasks as assigned.

Schedule

This position is based onsite at our Winchester, Virginia location.

• Monday through Friday; 8:00 am – 4:30 pm
• Occasional local travel for employee engagement activities

Compensation

Pay Range: $26.50 - $32.00 per hour

Benefits

At Winchester Cardiology and Vascular Medicine, we value our employees and offer a comprehensive benefits package designed to support your well-being, work-life balance, and financial future. Our benefits include:

• Affordable Health Coverage – Choose from medical, dental, and vision insurance plans with low premiums. We also offer medical insurance options at no cost to the employee.
• Generous Paid Time Off (PTO) – Accrue 3+ weeks of PTO per year.
• Paid Holidays & Extra Time Off – Receive 7 paid holidays and 2 additional half-days.
• 401(k) Retirement Plan – Receive an annual employer contribution to your 401(k).
• Exclusive Employee Perks Program – Access savings on thousands of items, including concert tickets, amusement parks, travel, retail discounts, and more!
• Supplemental Health Coverage – Additional coverage options are available to customize your benefits package and provide extra financial protection.

Required Qualifications

• High school diploma or equivalent.
• Minimum of two (2) years of Human Resources experience.
• Experience supporting recruiting and employee onboarding activities.
• Knowledge of employment laws and human resources best practices.
• Strong interpersonal, communication, and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office applications and HR technology systems.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to use a computer and standard office equipment for extended periods.

Preferred Qualifications

• SHRM-CP and/or PHR certification.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience administering employee benefits and leave programs.
• Experience supporting employee relations, performance management, and compliance initiatives.
• Healthcare industry experience is welcomed but not required.

All employees of Winchester Cardiology and Vascular Medicine P.C. are required to comply with company protocols regarding COVID-19 and other infectious diseases. This includes adherence to vaccination policies, safety measures, and any additional health protocols established to protect the well-being of patients, staff, and the community.

At Winchester Cardiology, we are committed to maintaining a diverse and inclusive workplace where all employees are treated with respect. We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. In line with this commitment, we provide reasonable accommodations for individuals with disabilities to ensure equal opportunity in the application and interview process. Please contact us at View email address on us.fitly.work to request an accommodation.

Requirements: