Administrative Assistant

Administrative Assistant

Pay Rate: $47,300-$56,700. Multiple factors, including individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Location: 720 Laurel Street, Reading, PA 19602

The Job You Will Perform:

• Provide visible and active leadership in delivering excellent safety results. Actively participates in the facilities safety observation program
• Performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements
• Manage hourly work schedules/payroll practices and attendance reporting
• Provides clerical support for the office and production team when needed
• Coordinates records retention for department
• Participates in SharePoint maintenance for the department
• Assists in managing general building maintenance by coordinating with maintenance and housekeeping
• Assists with scheduling meetings/teleconferences/appointments for managers and other staff members
• Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment
• Arranges for company business lunches on and off-site
• Makes travel arrangements for managers and staff
• Coordinates the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day
• Orders and maintains office supplies
• Enters purchase requisitions and generates check requests when needed
• Updates procedures and policies as requested
• Seeks out and implements best practices using teams, databases, vendors, and other resources
• Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff

The Skills You Will Bring:

• Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred.
• Experience with payroll systems and SAP preferred
• Experience managing SharePoint preferred
• Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems.
• Experience working in a manufacturing/industrial environment is preferred.
• Instill safety as a core value within the team and effectively communicate a shared vision for safety
• Quickly develop thorough knowledge of mill equipment and systems
• Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels
• Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill
• Utilize strong organizational skills to handle multiple tasks effectively
• Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning.