Corporate Receptionist

Lobby ReceptionistThis position manages the company’s main lobby reception area demonstrating superior customer service and will assist with any administrative support as requested.Essential Duties and Responsibilities:Greets, directs and announces visitors, including vendors, clients, job candidates and customers ensuring accurate sign in/out and identification process in a professional, courteous, friendly mannerAssist customers, visitors, and guests with the guest ID badge system. Act as the office gatekeeper to ensure all lobby safety protocols are adhered to by all employees, customers, visitors and guestsOperates a multi-line telephone to receive incoming phone calls, screens calls and directs callers to appropriate extensions in a professional, courteous friendly mannerResponsible for over-the-counter product, marketing and promotional sales at front deskAdminister and facilitate the artichoke bin & over the counter salesMaintains and confirms availability for conference rooms in Microsoft OutlookSort, distributes and process incoming and outgoing mail, (i.e. Federal Express, UPS & certified mail); maintain shipping suppliesAbility to use a fax machine, printer/copier, and postage meterMaintain storage key sign in/out logHandles special administrative tasks with overflow tasks from various departmentsServe as a member of the emergency evacuation committee, participate in evacuation drillsWorks closely with the Accounting Department to place periodic office supply orders per order list supplied by Accounting; must be cost conscious when placing ordersMaintain and distribute updated company directory monthlyOther duties as assignedJob Requirements and Qualifications:Minimum AA or AS degree from an accredited collegeMinimum experience of 3 years in a corporate reception or similar role, requiredAbility to provide exceptional customer service skills is required; ability to speak, read and write in both English and Spanish without assistance is requiredMaintain a professional, neat environment at all time and may require to wear appropriate, professional Ocean Mist Farms attire at various timesAdvanced software skills are required including the ability to type at least 50 Words per minute, including Microsoft Office suite applications, (i.e., Word, Excel, PowerPoint, Outlook) is requiredBasic understanding of internet research tools is requiredStrong verbal and written communication skills; ability to carry out defined procedures with specific instructionsAbility to be able to multitask and answer telephones in a timely mannerAbility to manage tasks from its initiation to completion with minimal supervisionAbility to maintain effective working relationships with customers, supervisors, employees and peersAbility to lift at least 50 pounds without undue physical exertion