Deputy County Clerk- Recording Division Cashier

Job Summary Reporting directly to an assigned County Clerk Division Supervisor or Coordinator, responsible for performing specialized clerical work while under general supervision. Work involves processing files and documents, utilizing computer-driven data entry equipment to prepare and modify files, answering telephone calls, and assisting the public. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office. Examples of Work Performed Provides direct customer service either in person or on the telephone Collects payments for recording fees Creates and maintains various reports related to assigned division Creates and maintains forms, worksheets, and informational materials Ensures comprehensive filing systems are maintained and up to date Assists in planning and executing special projects and events Assists with policy and procedure updates Utilizes legal reference materials to perform research related to current laws and procedures Copies, files, and audits invoices Enters and verifies data within applicable databases and/or systems Cross-trains with office staff in other areas to ensure continuity of departmental operations Complies with departmental and county-wide policies and procedures Attends all meetings and trainings, as required Performs special duties as assigned Recording Assignment Records official documents provided by courts and attorneys and other related entities Makes and produces certified copies of documents for public use; makes plain and certified copies when requested by customer Records real estate documents and verifies signatures for accuracy Provides customer service functions to walk-in filers, and assists public with use of public workstations Collects processing fees and maintains balance of assigned cash drawer(s) Opens, sorts, and processes mail Reviews document to ensure they meet filing requirements and updates information as needed, such as mailing addresses Performs data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens) Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documents Processes written requests for searches and files letters of request and responses Notifies customers of account statuses, such as drawdown accounts Organization Relationships Reports directly to - County Clerk Division Supervisor or Coordinator Direct Reports - No Physical Demands Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc. Environmental Factors Work is primarily indoors in an air-conditioned environment Irregular Hours Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency Regular attendance is required The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Minimum Qualifications High School Diploma OR equivalent One (1) year of clerical experience including cash handling and customer service Working knowledge of Microsoft Office Suite Licenses and Certifications Required Valid Texas Driver's License Preferred Qualifications Associate degree in related field Prior experience working in a legal capacity Three (3) years of clerical experience including cash handling and customer service Bilingual (Spanish) Employment Testing Criminal background check: Yes Motor Vehicle Record check: No Drug screening: No Physical exam: No Psychological exam: No Additional: N/A Supplemental Information A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone View phone number on click.appcast.io or visit our website at Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. Group health plans for medical and dental coverage An Employee Assistance Program (EAP) Life Short- term disability and long-term disability insurance Flexible spending accounts for health care and dependent care reimbursements Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). 12 paid holidays. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. Tobacco Free Workplace Policy Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. #J-18808-Ljbffr Williamson County