Onboarding Specialist

There are so many ways Octapharma Plasma can enhance your life and your career. Our strong growth is creating great learning and career development opportunities throughout our company, and especially our donation centers. Because you're someone who loves to learn, enjoys people, and has a real heart to help, we encourage you to join us as a: Onboarding Specialist This is What You'll Do Serve as the primary onboarding resource for new hires and hiring managers, independently troubleshooting issues and coordinating resolutions across multiple departments. Manage the end-to-end onboarding process from offer acceptance through Day One for new hires across corporate and 180 locations. Build rapport and effectively communicate with candidates, new hires, hiring managers, and cross functional partners at all levels of the organization. Monitor onboarding milestones and proactively follow up with candidates, hiring managers, and internal partners to ensure all required pre-employment activities are completed prior to the employee's start date. Ensure compliance with applicable legal, regulatory, and company requirements throughout the onboarding process, including I-9 and E-Verify, background checks, drug screens, credential verification, educational requirements, and employment documentation. Maintain confidentiality and protect sensitive candidate and employee information in accordance with company policies and applicable requirements. Review and verify professional licenses, certifications, educational documentation, and other required credentials to ensure candidates meet applicable job, company, and regulatory requirements. Prepare and administer employment contracts, relocation agreements, and other required onboarding documentation. Partner with corporate departments, hiring managers, and third-party vendors to deliver a compliant and seamless onboarding experience. Facilitate orientation sessions to introduce new hires to the company's culture, values, policies, and procedures. Identify opportunities to improve onboarding processes, workflows, and systems and participate in the development and implementation of process improvements. Perform other related duties and special projects as assigned. This is What it Takes Bachelor's degree in Human Resources, Business, or related field strongly preferred; relevant years of experience will be considered in lieu of a degree. Two (2) years of experience in Human Resources, onboarding, recruitment, or a related field, with demonstrated experience managing onboarding processes and supporting compliance requirements. HR experience is strongly preferred. Experience with employment eligibility verification, background screening, drug screening, credential verification, or other pre-employment processes preferred. Excellent written and verbal communication and interpersonal skills. Proficiency in Microsoft Office Suite, including Excel. Proficiency with HRIS and applicant tracking systems and proven ability to learn and adapt to new technologies and systems. Working knowledge of onboarding practices, HR policies, employment laws, and pre-employment compliance processes, including screenings, verifications, and confidential information management. Ability to manage multiple priorities, deadlines, and onboarding processes simultaneously while maintaining accuracy and attention to detail. Demonstrated ability to identify process improvement opportunities and contribute to the development and implementation of efficient workflows and solutions. Ability to exercise independent judgment, resolve problems, and escalating issues appropriately Experience handling confidential and sensitive candidate and employee information. Strong organizational skills. Ability to collaborate effectively with remote team members and cross-functional partners across the organization. Adaptability and flexibility to accommodate the diverse needs and circumstances of new hires and hiring managers. Physical Requirements Position works in-office at the corporate location Ability to sit, stand or kneel for extended periods of time. Ability to view video display terminal images for extended periods of time. Ability to operate computer keyboard and telephone. Occupational exposure to blood borne pathogens. Ability to occasionally lift and carry up to 20 pounds Ability to reach, bend, and stoop as necessary Ability to communicate effectively, both verbally and in writing Ability to focus and concentrate on tasks for extended periods Ability to navigate the office environment safely, including stairs and elevators (if applicable) Ability to travel up to 20% via airplane or vehicle (if applicable) Ability to use assistive devices if needed for mobility or communication Do Satisfying Work. Earn Real Rewards and Benefits We're widely known and respected for our benefits and for leadership that is supportive and hands-on. Managers who truly want you to grow and excel. Formal training Outstanding plans for medical, dental, and vision insurance Health savings account (HSA) Flexible spending account (FSA) Tuition Reimbursement Employee assistance program (EAP) Wellness program Paid time off Personal time With donation centers and team members throughout the U.S., Octapharma Plasma, Inc. collects plasma to create life-saving medicines for patients worldwide. We are growing at an impressive pace, and so is the positive impact of our work. Our community relies on teamwork, compassion, and expertise to get things done the right way, while making a meaningful difference in the lives we touch. #J-18808-Ljbffr