Regulatory Compliance & Legal Coordinator

Description

Monroe Group is looking for a Regional Compliance & Legal Coordinator in our Denver office. This is a hybrid position: three days in the office, two remote.

JOB SUMMARY:

The Regulatory Compliance & Legal Coordinator supports the Compliance and Legal teams in implementing, monitoring, and evaluating Monroe Group’s regulatory and ownership requirements.

As a member of the Compliance and Legal teams, this position is responsible for coordinating regulatory matters, maintaining organized records, supporting required filings and submissions, assisting with corporate contracts, and assisting with communications involving regulatory agencies. This role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment.

ESSENTIAL FUNCTIONS:

• The coordinator role will provide administrative support and otherwise assist team members with tracking federal, state, and local regulatory requirements and monitoring the Company’s operations, including auditing of policies, procedures, and controls to ensure they conform with applicable laws, regulations, guidelines, and Monroe Group standards.
• The coordinator role will be tasked with utilizing existing procedures and tools and assist with developing new procedures to track reporting requirements, input data, and compile responses to regulatory agencies and financing partners.
• Work collaboratively with Compliance team members, Legal, Operations, other corporate departments, and external regulatory agencies to support efficient coordination and execution of compliance-related activities.
• Track regulatory obligations for ownership entities and managed assets, including recurring filings, registrations, certifications, and documentation requirements with HUD and other federal, state, and local agencies.
• Prepare, organize, and maintain regulatory and corporate records, including entity information, governing documents, ownership and agent certifications, and submission support materials for internal and external stakeholders.
• Coordinate the collection, review, and routing of documents, signatures, and supporting exhibits needed for regulatory submissions, financing partner requests, and legal or compliance matters affecting ownership entities.
• Monitor regulatory correspondence, agency notices, and reporting deadlines; escalate issues as appropriate and support the timely preparation of complete and accurate responses.
• Assist the Compliance and Legal teams with contract administration, regulatory agreement tracking, due diligence support, and maintenance of organized records for audits, inspections, transactions, and special projects.

Tasks and Duties Include:

• Update and monitor SAM.gov/UEI registrations and Secure Systems access.
• Coordinate the collection of required signatures for regulatory, legal, and corporate documents.
• Assist with contract administration and related document tracking.
• Prepare compliance lease packets and supporting documentation, as needed.
• Prepare annual W-9 forms and related supporting documentation.
• Maintain current government agency contact information and an internal tracking database.
• Prepare and file annual 8703s, AOCs, and management agent certifications, including tracking and calculation support.
• Monitor the Compliance Department reporting task manager and follow-up on outstanding items.
• Monitor the compliance mailbox and route correspondence, as appropriate.
• Prepare and file annual business entity reports.
• Other duties and tasks assigned.

Requirements

REQUIREMENTS:

• Ability to multi-task and prioritize assignments while delivering consistent, quality work-product
• Strong attention to detail
• Strong organizational and data management skills
• Ability to work with little supervision and to seek help when needed
• Excellent verbal and written communication skills
• Self-starter: driven, highly motivated and adaptable
• Ability and willingness to learn new software applications and customized data portals for compliance reporting.

EDUCATION and EXPERIENCE :

• Bachelor’s Degree
• 3+ years legal or corporate compliance experience

PREFERRED QUALIFICATIONS:

• Experience in affordable housing, multifamily housing, or real estate compliance
• Experience working in a real estate, corporate governance and records, and/or contract administration role
• Experience supporting regulatory filings, corporate records, or legal documentation
• Familiarity with HUD programs, ownership entity structures, and management agent documentation
• Experience tracking reporting deadlines, agency correspondence, and required submissions
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience working with document management systems, compliance databases, or government reporting portals
• Demonstrated ability to handle confidential information with discretion and professionalism

PHYSICAL DEMANDS:

• Employee must be able to lift at least 5 lbs. and up to 40 lbs.
• Employee will frequently utilize their hands and fingers
• Employee will be frequently required to sit and occasionally stand or walk

WORK ENVIRONMENT

• The employee will be exposed to an indoor office. The noise level is typically varying.
• Hybrid schedule available