Events Coordinator

This position reports to the Member Services Director and supports the planning and execution of professional events for this company and affiliated organizations.

The ideal candidate will have experience supporting events ranging from webinars to multi-day conferences, possess communication and project management skills, and demonstrate exceptional attention to detail. This individual must be highly organized, deadline-driven, customer-focused, and committed to delivering high-quality member experiences.

Hours: Part-time (25-30 hours per week)
ONSITE

Responsibilities:

Event Support: 50%
• Provide support for 6+ conferences, regional meetings, webinars, and plant tours for affiliated organizations.
• Support event planning and execution, including budget oversight, venue selection, vendor coordination, and logistics oversight.
• Coordinate event registration, attendee communications, and onsite/day-of event support.
• Support maintenance of event webpages, marketing materials, and promotional communications.
• Assist with sponsorship and exhibitor fulfillment, communications, and logistics.
• Review attendee feedback and provide recommendations for continuous improvement.

Awards & Competition Coordination & Support: 30%
• Support administration of competition & award programs, including nominations, entry verification, and program timelines.
• Collect and maintain company information, product details, and promotional materials from competition participants.
• Support voting administration, results tracking, participant communications, and winner recognition activities.
• Recommend and implement process improvements to enhance program efficiency and participant engagement.

Database & Member Support: 20%
• Maintain accurate event and member records in organization CRM.
• Assist with data entry, database updates, and record maintenance to ensure data accuracy and completeness.
• Provide administrative support for member communications and outreach initiatives as needed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience
- Proficient in Microsoft Office Suite (including Teams), CRM platforms or similar databases, Constant Contact, Canva, and WebEx.
- 5+ years of experience coordinating and managing events from start to finish, including planning, logistics, on-site setup, vendor coordination, and ensuring events run smoothly and successfully.
- Strong project management experience with the ability to manage multiple priorities, timelines, and stakeholders simultaneously.
- Excellent interpersonal and communication skills with a professional demeanor, strong initiative, dependability, and a collaborative team-player mindset.
- Associate degree, professional certification, or equivalent combination of education and relevant experience.


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.