Office Manager

Job Description

Why is This a Great Opportunity?

This is an outstanding opportunity for an experienced accounting professional who enjoys wearing multiple hats and making a meaningful impact within a growing organization. This role offers a blend of accounts receivable leadership, accounting, office management, and administrative responsibilities, providing variety and the opportunity to work closely with company leadership. If you thrive in a fast-paced environment where your organization, initiative, and problem-solving skills are valued, this position offers excellent long-term growth potential and the ability to influence day-to-day business operations.

Job Description:

Position Summary

The Accounts Receivable Manager is responsible for overseeing the organization's accounts receivable function while supporting a broad range of accounting, financial, payroll, and administrative operations. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, provide exceptional internal and external customer service, and contribute to the overall efficiency of the business.

Key Responsibilities

Accounts Receivable & Accounting
• Manage the full accounts receivable process, including invoicing, collections, payment application, and account reconciliation.
• Assist with accounts payable processing and vendor payments as needed.
• Process payroll accurately and on schedule.
• Perform credit card reconciliations and banking transactions.
• Prepare recurring financial reports, including cash position, sales, margin, and budget analysis.
• Assist with job costing and project financial tracking.
• Maintain accurate financial records within QuickBooks.
• Prepare and submit payroll tax filings and other required federal, state, and local tax reports.
• Coordinate insurance administration, including general liability and workers' compensation policies.
• Support benefits administration and HR-related recordkeeping.
• Ensure financial records are accurate, organized, and compliant with company policies.

Office Administration & Customer Support
• Serve as the first point of contact by answering incoming calls professionally and courteously.
• Manage lead intake and maintain customer information within the CRM system.
• Welcome clients and visitors while creating a positive office experience.
• Coordinate office supply inventory and purchasing needs.
• Maintain calendars and scheduling for leadership and staff.
• Assist with employee review scheduling and administrative tracking.
• Coordinate company meetings, events, and special projects.
• Provide administrative support to ownership and leadership as needed.

Process Improvement
• Identify opportunities to improve accounting, administrative, and office processes.
• Maintain organized documentation and reporting procedures.
• Collaborate across departments to ensure efficient workflow and exceptional customer service.

Qualifications:
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent professional experience will be considered.
• 3+ years of accounting experience with significant accounts receivable responsibilities.
• Experience processing payroll and supporting general accounting functions.
• Proficiency with QuickBooks is required.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and financial reporting.
• Experience with job costing and financial reporting preferred.
• Knowledge of payroll taxes, payroll reporting, and general accounting principles.
• Experience with benefits administration or HR support is a plus.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong analytical and problem-solving abilities.
• Outstanding verbal and written communication skills.
• Professional, customer-focused demeanor with strong interpersonal skills.
• Ability to work independently while collaborating effectively with leadership and team members.
• High level of accuracy, discretion, and attention to detail when handling confidential financial and employee information.

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