OFFICE COORDINATOR

Job Title: OFFICE COORDINATOR

Job Requisition ID: 58504
Opening Date: 09/22/2026
Closing Date: 10/06/2026
Agency: Department of Juvenile Justice
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Salary: Anticipated Starting Salary $4,272 a month; Full Range $4,272 - $5,641 a month
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours : 8am-4pm Mon-Fri with Sat/Sun off
Anticipated Hybrid Work Schedule Availability :1 to 5 Days per week in office, depending on operational needs
Headquarter Location :Grafton - 17808 State Highway 100 W
Work County :Jersey
Agency Contact : View email address on click.appcast.io

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Illinois Department of Juvenile Justice is seeking a motivated candidate to serve as clerical assistant to the Principal at IYC Pere Marquette. The incumbent in this position will perform duties such as: the preparation of technical educational reports and contractual agreements, utilizing software applications to input and maintain education records, preparing budget related reports and correspondence, and will function with a wide latitude of independence in communicating and complying with school district educational and institutional policies and procedures. The ideal candidate will possess great attention to detail and organizational skills.The Department of Juvenile Justice encourages all interested and qualified individuals to apply!

Essential Functions:

• Under direction, provides office support functions in preparation of technical educational reports, utilizing application of advanced software to gather, input/retrieve information in Juvenile Tracking System and Microsoft Office Suite.
• As administrative secretary, conducts special projects/studies, gathers data.
• Responds to inquiries from staff and students regarding educational policies and procedures, educational assignment of youth, school district policies and procedures.
• Provides guidance and direction to youth and contractual clerical support staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• It is a requirement of this position that you possess knowledge, skill and mental development equivalent to two (2) years of scretarial/business college

or completion of high school and two (2) years of related office experience

or two (2) years of independent business experience.

• It is a requirement of this position that you possess the ability to type accurately 30 wpm.

Preferred Qualifications (In Order of Significance):

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of basic mathematics.
• Prefers working knowledge of the logic of computer programs.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment:

• Requires the ability to pass an Illinois Department of Corrections (IDOC)/Illinois Department of Juvenile Justice (IDJJ) background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Benefits:

The Department of Juvenile Justice offers an excellent benefits package including:

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid parental leave
• Pre-tax benefits programs including but not limited to: Deferred Compensation, Medical, Daycare, etc.
• Employees earn twelve (12) paid Sick Days annually
• New Employees earn ten (10) paid Vacation Days their first year of service and can earn up to twenty-five (25) paid Vacation Days annually (based on years of service)
• Employees earn three (3) paid Personal Days annually (pro-rated based on start date)
• Thirteen-Fourteen (13-14) paid holidays annually (based on start date)
• Flexible work schedules in many program areas (remote work may be an option for certain positions)

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on click.appcast.io
• View email address on click.appcast.io