Administrative Assistant

Administrative Assistant III

We are seeking an experienced Administrative Assistant III to provide comprehensive administrative and operational support to HSE and HR leadership, including Vice President-level stakeholders. The ideal candidate will have strong SAP experience, excellent organizational skills, and the ability to handle highly confidential information with professionalism and discretion.

This role will support multiple stakeholders, manage administrative processes, coordinate meetings and events, process invoices and expense reports, and maintain accurate departmental records and documentation.

Roles and Responsibilities:

• Provide comprehensive administrative and operational support to HSE, HR, and executive leadership teams, including VP-level stakeholders.
• Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.
• Use SAP/SAP S4 to process expense statements, invoices, and related transactions.
• Compile, track, maintain, and organize departmental records, metrics, and information.
• Monitor, prioritize, and respond to internal and external communications.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Coordinate meetings, training sessions, events, and related logistics.
• Manage company-card-related expenses and administrative transactions.
• Maintain organized files, records, and administrative systems.
• Support multiple stakeholders across HR and HSE functions.
• Assist with special projects and other administrative duties as assigned.
• Work independently while effectively managing multiple priorities and deadlines.
• Interact professionally with employees and leadership at all levels of the organization.
• Support day-to-day administrative operations and ensure timely completion of assigned tasks.

Required Skills:

• Prior experience as an Administrative Assistant, Administrative Coordinator, Executive Assistant, or similar office-support role.
• 23 years of hands-on SAP experience required.
• Experience processing invoices, expense reports, and financial transactions using SAP.
• Strong organizational, time-management, and multitasking skills.
• Demonstrated ability to handle confidential and sensitive information.
• Strong written and verbal communication skills.
• Ability to support multiple stakeholders simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Proficiency with Microsoft Office/O365 applications including Outlook, Teams, Word, and Excel.

Top 3 Must-Have Skills:

1. SAP experience
2. Ability to maintain confidentiality
3. Strong organizational and multitasking skills

Desired Skills:

• Experience supporting HR, HSE, or executive leadership.
• Previous experience supporting Director- or VP-level stakeholders.
• Experience with expense management and company-card transactions.
• Experience working in a corporate or enterprise environment.
• Familiarity with SAP S/4HANA.
• Experience coordinating meetings, training programs, or corporate events.

Education:

• High School Diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred.