Payroll and Administrative Support Specialist

Job Description

Job Description

Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.

Job Summary

The Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes. The ideal candidate is highly organized, analytical, and experienced with payroll systems, HRIS platforms.

Key Responsibilities

• Ensure timely and accurate submission of employee timesheets
• Process bi-monthly payroll using payroll software systems
• Maintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes
• Update and maintain employee personnel files in HRIS and internal systems
• Assist with onboarding and general HR administrative tasks, including employment documentation
• Support recruitment and hiring administrative processes as needed
• Assist with fleet-related administrative tracking and coordination
• Provide ongoing administrative support to the Controller and leadership team

Qualifications

• Minimum 1 year of experience in payroll, HR administration, accounting, or a related field
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
• Experience with HRIS systems (BambooHR preferred)
• Proficiency in payroll software (PrimePay, QuickBooks, or similar)
• Experience with accounting tools such as Bill.com preferred
• Strong Microsoft Excel and Word skills
• Solid understanding of payroll processes and basic accounting principles
• High attention to detail and strong analytical skills
• Excellent communication and organizational skills

Preferred Experience

• Experience in a multi-entity or construction/service industry environment
• Exposure to benefits administration or HR support functions
• Ability to manage multiple priorities in a fast-paced environment

Benefits: Commercial Fire Protection is pleased to offer a compensation package which includes: Competitive hourly rate, company paid medical & dental, vision,401k, life insurance, paid time off and holidays, supportive team environment, iPad, company vehicle & gas card, tuition reimbursement, and career advancement opportunities. 

All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.