Administrative Coordinator

Temp Analyst National General Affairs

We are seeking a detail-oriented Temp Analyst National General Affairs to support daily administrative and operational activities for the National General Affairs team. This role focuses on purchasing, invoice processing, travel administration, and records management to ensure efficient business operations across multiple office locations. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities

• Purchasing & Procurement Process
• Purchase Requests (PRs) for the San Diego and Otay Mesa offices.
• Track purchase request status and follow up on pending approvals.
• Respond to employee inquiries regarding purchasing requests.
• Assist with vendor registrations and procurement-related activities.

• Invoice Processing & Financial Administration
• Review and process General Affairs invoices.
• Assist with weekly corporate credit card reconciliations.
• Collect receipts and supporting documentation for expense processing.
• Ensure invoice records are complete, accurate, and processed in a timely manner.

• Travel Administration
• Review employee travel requests for completeness and compliance with company policy.
• Assist with travel-related administrative tasks and reporting.
• Follow up with employees regarding missing documentation or required corrections.
• Respond to internal questions regarding travel requests and procedures.

• Administrative & General Affairs Support
• Maintain headquarters office supply inventory.
• Support investment-related purchases by gathering required documentation.
• Maintain organized records and documentation for General Affairs activities.
• Provide administrative support to ensure smooth day-to-day department operations.