Accounts Payable/Payroll Clerk

Position Summary The City seeks a highly organized and detail-oriented accounting clerk to assist the City Secretary in accounts payable, payroll, and required state and federal reporting. Key Responsibilities Accounts Payable Review and process vendor invoices, verify approvals, and issue payments (check, ACH, electronic transfer) Monitor expenditures for compliance with approved budgets Maintain vendor records, including W-9 documentation Reconcile Vendor accounts Resolve payment discrepancies Prepare and distribute IRS Form 1099s Payroll Administration Process regular and off-cycle payroll accurately and on schedule Maintain payroll records, benefits, deductions, and tax withholdings Ensure compliance with federal and state payroll laws, regulations, and City policies. Review payroll calculations, prepare payroll tax documentation, file payroll tax reports and manage ACH/direct deposit transactions Maintain accurate transaction documentation and support financial reporting, closing activities, and audits. Reporting & Compliance Prepare monthly, quarterly, and annual financial reports Submit required reports to City Council and state/federal agencies Ensure compliance with reporting deadlines and record retention requirements Additional Duties Assist with budget preparation Attend Council and other official meetings as needed Provide secondary front-office support, including responding to public inquiries, answering phones, assisting with utility accounts, and cash receipting Perform other duties as assigned Minimum Qualifications Education Associate degree in Accounting, Finance, Business Administration, or a related field preferred Experience 3–5 years of accounting, payroll, or municipal finance experience preferred Knowledge, Skills, and Abilities Experience with municipal financial systems (AP, payroll, GL, budgeting, cash receipts) Strong attention to detail and accuracy in financial processing Ability to analyze financial data and identify discrepancies Effective organizational and time management skills Strong written and verbal communication skills Ability to establish and maintain effective working relationships with staff, officials, and the public Valid Texas Driver’s License is required. #J-18808-Ljbffr City of Jefferson