Special Events Coordinator

AgencyDept of Natural and Cultural ResourcesDivisionAquariumsJob Classification TitleProgram Coordinator II (NS)Position Number60034904GradeNC10About UsThe North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit We encourage you to apply to become a part of our team!Description of WorkHave you ever wondered what it might be like to work at an Aquarium? The North Carolina Aquariums at Fort Fisher is seeking a dynamic, efficient, and enthusiastic individual to join our team as a Special Events Coordinator. This position reports directly to the Aquarium Director and is responsible for coordinating and conducting a year-round schedule of events, both on and off-site, and rentals for the Aquarium facility. These events will promote the Aquarium, increase attendance, and generate revenue. The coordinator will work with all departments within the Aquarium and will be able to interpret Aquarium exhibits to rental clients.Key Responsibilities:Market, promote, schedule, and manage activities including after business hour eventsA/V use, table set-up, staging, and other elements of events will be performed and managedResponsible for the collection of fiscal data including rental and event revenue, program participation, and client evaluationInform and recommend a budget for positions, programming, marketing, equipment, and materials, and to reflect Aquarium contributions to DNCR environmental and education initiatives, based on dataKnowledge Skills and Abilities/Management PreferencesThe NC Aquarium at Fort Fisher is under construction and will be closed for a major expansion for approximately 30 months. While the Aquarium is closed, the Special Events Coordinator will report to a satellite location at Independence Mall in Wilmington, NC. During closure, this position will focus heavily on organizing and executing Aquarium involvement in community events as well as coordinating Aquarium events at alternative locations.Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.Recruitment Range: $43,267 - $47,598To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment, will not be considered for qualifying credit.Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:Experience in planning and scheduling events with emphasis on working with weddings and corporate rentals, including working with associated vendors.Demonstrated supervisory experience.Experience in marketing, social media, and customer service.Demonstrated experience with sales and budgeting.Experience in sales contract management.Experience in planning and collaborating with community organizations with an emphasis on festivals and family friendly eventsPosition/Physical Requirements:Weekend, evening, and holiday work will be required. Occasional travel is also required for Aquarium meetings.Must meet DNCR Fleet Safety Guidelines and have ability to obtain and maintain a valid driver's license issued from within the United States or be able to obtain one within 90 days of employment.Must be able to work indoors and outdoors as needed.Must have the ability to lift and carry 50 lbs.Recommended candidate will be subject to a background check prior to hiring.This position is located at:900 Loggerhead RoadKure Beach, NC 28449Follow us on Social Media at:Learn about the NC Aquariums: Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Bachelor's degree from appropriately accredited institutionANDone year of experience related to the area of assignment;ORan equivalent combination of training and experience.Supplemental and Contact InformationSection/Unit Description:The North Carolina Aquarium at Fort Fisher , 20 miles south of Wilmington, NC, in Kure Beach, overlooks the Atlantic Ocean and Cape Fear River. A living collection of more than 4,000 animals in 93,000 square feet of exhibit space attracts and engages more than 500,000 visitors each year. The Aquarium is surrounded by protected woodland, marsh, and beach. Visitors often plan to stop at sites adjacent to the Aquarium - Fort Fisher State Recreation Area and historic Fort Fisher Civil War Museum. Fort Fisher Aquarium is a unique place to visit and work.Click here to learn about employee perks and benefitsClick here to see the Total Compensation CalculatorThe Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.Application ProcessBe sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.Be sure to complete the application in full . Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date .Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.Veteran’s and National Guard PreferenceApplicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Employment EligibilityIt is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).CONTACT INFORMATION:N.C. Department of Natural and Cultural ResourcesDivision of Human Resources109 E. Jones Street, Raleigh, NC 27601Phone: 919-814-6670EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Mike PeeleEmail:View email address on click.appcast.io #J-18808-Ljbffr