Office Assistant I

Office Assistant I- Elementary

ALE Contract Days: 7.5 hrs/day, 220 days

The Office Assistants are directly supervised and evaluated by the department administrator.

Qualifications of Employment:

• High school diploma or GED required
• Advanced computer skills: Efinance, Eschool preferred
• Microsoft, Excel, Google knowledge
• Pass a background check (RSD will reimburse once passed)
• Professional communication skills
• Bilingual in Spanish is strongly preferred
• Positive disposition & people skills
• Proper grammar usage with English
• Greet people in a welcoming manner
• Experience with people and families from diverse backgrounds
• Accounting skills: Budgeting, purchasing process, record keeping
• Experience in specific office work preferred

Essential Duties and Responsibilities:

• Any responsibilities listed here for clerk/parapro, registrars
• Follow district purchasing and accounting procedures: Requisitions
• Assist and manage budgeting reports for all programs
• Purchase orders
• RSD Tier II training
• Assist with audits and monitoring visits
• Professionalism with all shareholders: students, parents, staff - (warm, caring, professional at all times)
• District level data entry for Efinance, Eschool, & any other data management site
• District Event Coordination (organization, purchasing, scheduling, double checking mistakes, communication, etc)
• Maintains and monitors official student transcripts, report cards, & checks credit
• Maintaining teacher and student records
• Stay current on any compliance regulations or rules for your department
• Participate in cross training and any professional development as assigned
• Maintaining, distribution, and record keeping for any devices (laptops, ipads, etc)
• Uphold confidentiality - FERPA
• Follow all RSD policies and procedures
• Be responsible for correctly documenting timesheets and any other documentation
• Check and reply to emails & phone calls within 24 hours
• Other duties as assigned.

7.5 hrs/day (Example Schedules):

• 7:30 - 3:30 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks
• 7:45 - 3:45 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks
• 8:00 - 4:00 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks
• 8:00 - 4:30 for Central Office staff: 1 hr lunch (unpaid) + 2 fifteen minute paid breaks