Assignment Coordinator

Join a high-performing, collaborative team where your work directly contributes to provider placements and the delivery of healthcare across the country.

The Hayes Locums Assignment Coordinator serves as a vital partner in ensuring physicians and advanced practice providers have a seamless experience throughout the assignment lifecycle. This role works closely with Sales Consultants, Credentialing Specialists, healthcare providers, and clients to coordinate assignment logistics, facilitate provider readiness, support active assignments, and help ensure successful provider placements nationwide.

Success in this role requires exceptional organization, attention to detail, communication skills, and the ability to manage multiple priorities in a fast-paced environment. Assignment Coordinators play a key role in supporting provider satisfaction, assignment continuity, and client service excellence.

This position provides exposure to healthcare operations, provider onboarding, staffing coordination, client services, and workforce management, with opportunities for professional development and career growth within Hayes Locums.

What You Will Do

• Manage and coordinate logistics for physicians and advanced practice providers throughout the assignment lifecycle, from confirmation through assignment completion.

• Partner with Credentialing Specialists, Sales Consultants, providers, and healthcare facilities to ensure all pre-assignment requirements are completed on schedule.

• Monitor assignment readiness by tracking credentialing, hospital privileging, licensing, travel, housing, and onboarding requirements to help ensure providers start assignments on schedule.

• Coordinate provider travel and lodging arrangements to support successful assignment starts.

• Identify potential assignment obstacles and proactively coordinate solutions to support successful provider starts and assignment continuity.

• Maintain regular communication with providers to ensure they have the information and support needed throughout their assignments.

• Maintain communication with healthcare facilities and client contacts to support successful assignment execution and continuity.

• Serve as the primary operational point of contact for providers during active assignments, delivering exceptional customer service and helping ensure a positive provider experience and successful assignment execution.

• Coordinate assignment extensions, schedule modifications, cancellations, and other assignment-related changes while ensuring accurate communication and documentation.

• Collect, review, and process provider timesheets and coordinate assignment-related documentation in accordance with company procedures.

• Maintain accurate provider, assignment, and client records within company systems to support operational efficiency and data integrity.

• Proactively communicate progress, updates, and potential concerns to relevant stakeholders.

• Attend team meetings and provide administrative and operational support to Sales Consultants and other internal stakeholders.

• Contribute positively to team culture through collaboration, accountability, and a commitment to service excellence.

• Perform additional responsibilities and special projects as assigned.

Work Schedule

• Your regular work schedule will be 9:00 a.m. to 6:00 p.m., Monday through Friday, including a one-hour unpaid lunch break each day, for a regular 40-hour work week

• Eligible for one remote workday per week after successful completion of a 90-day training period, subject to maintaining good standing and manager approval.

Compensation

This position offers a base pay of $27.88 per hour. Based on a regular schedule of 40 hours per week, this equates to an estimated annualized compensation of $57,990 , assuming full-time employment for 52 weeks per year. Because this is a non-exempt hourly role, actual earnings may vary based on hours worked. Compensation is paid semi-monthly in accordance with the Company's regular payroll practices.

In addition to base pay, Assignment Coordinators are eligible to participate in an annual company performance-based bonus program. The current target bonus opportunity is $2,000 annually and is based on the Company's achievement of budgeted financial results. Bonus eligibility and payout amounts are determined in accordance with Company policies and applicable approval processes. Any earned bonus is generally paid in the first quarter following the applicable fiscal year.

Qualifications

• Bachelor's degree preferred. An associate degree combined with relevant experience may be considered in lieu of a bachelor's degree.

• 1-2 years of experience in sales support, operations, customer service, staffing, healthcare administration, systems administration, or other coordination-focused roles.

• Strong organizational skills with the ability to prioritize work, manage competing deadlines, and successfully handle multiple responsibilities in a fast-paced environment.

• Strong attention to detail and commitment to accuracy.

• Excellent verbal and written communication skills.

• Ability to establish and maintain effective working relationships with providers, clients, management, and internal stakeholders.

• Ability to use independent judgment when handling confidential and sensitive information.

• Ability to make sound administrative and procedural decisions that support operational efficiency and drive results.

• Proficiency with Microsoft 365 products, including Excel, Word, Outlook, and PowerPoint.

Bonus Points If You Have

• Experience in healthcare staffing, locum tenens, healthcare operations, provider onboarding, or workforce management.

• Experience supporting physicians, advanced practice providers, healthcare facilities, or other service-oriented client relationships.

• Experience coordinating travel, scheduling, onboarding, credentialing, or workforce logistics.

• Experience working with CRM, applicant tracking, credentialing, scheduling, or workforce management systems.

Benefits Include

• Medical, Dental, and Vision Coverage

• 401(k) with Employer Match

• Employee Assistance Programs

• Mental Health Resources

• Learning and Development Courses

• PTO and Paid Holidays

About the Company

Hayes Locums is one of the United States’  leading physician staffing firms , specializing in locum tenens placements for hospitals, clinics, and healthcare organizations nationwide. Our passion is matching physicians and advanced practice clinicians with the right locum tenens opportunities because quality matches lead to quality care.

Founded in 2012, Hayes Locums is trusted by physicians and healthcare partners nationwide for  integrity, reliability, and service excellence , and is ranked the 6th largest locum tenens firm by  Staffing Industry Analysts (SIA) .

Culture & Workplace

Hayes Locums fosters a high-performance culture built on collaboration, accountability, and shared success. Our in-office environment is intentionally designed to support focus, connection, and professional growth. You'll join a collaborative team in a fast-paced environment where results, innovation, and continuous development are valued.

Our Fort Lauderdale office features:

• Modern, open office design with glass-walled offices and spacious workstations

• Dedicated lounge areas for collaboration and recharge

• Private, employee-only onsite gym

• Fully stocked kitchens on each floor

• Onsite amenities including ping pong, foosball, and a golf simulator

Equal Opportunity & Accessibility

Hayes Locums is an  Equal Opportunity Employer . We celebrate diversity and are committed to fostering an inclusive environment where all qualified individuals are considered. Employment decisions are based on qualifications, merit, and business needs.