Fiscal Coordinator 1 (Account Reporting & Grant/Contract Administration)

Fiscal Coordinator 1 (Account Reporting & Grant/Contract Administration)

This recruitment will be used to fill one full-time Fiscal Coordinator 1 position for the Superfund Research Program (SRP) and Environmental Health Sciences (EHS) center at Oregon State University (OSU). The Superfund Research Program (SRP) and Environmental Health Sciences (EHS) center are administered by the College of Agriculture Sciences. Both are funded by the National Institute of Environmental Health Sciences (NIEHS). The broad mission of SRP and EHS is to conduct and coordinate interdisciplinary research across the Pacific Northwest Region, train graduate students and post-doctoral trainees and engage with the community. The SRP/EHSC Fiscal Coordinator 1, along with the SRP/EHSC Directors, are responsible for the administration of the NIEHS Centers at Oregon State University. The SRP/EHSC Fiscal Coordinator 1 is critical for the day-to-day operations in supporting the business aspect of the grants. This position serves as the critical bridge between SRP/EHSC and the College of Agricultural Sciences (CAS) Research Support Services (RSS) and Financial Strategic Services (FSS), ensuring principal investigators have timely, accurate budget information to prevent deficit spending and maintain compliance with sponsor requirements.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: medical, dental, vision and basic life. OSU pays 95% of premiums for you and your eligible dependents. Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including dual career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

This position will be engaged with special projects including, but not limited to: participation in sponsor, agency, or other program audits, evaluation and analysis of financial processes for improvement, fiscal year end closing activities related to grants and contracts.

A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience; OR a CPA or PA certificate and two years of accounting experience; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience. All courses must be from accredited colleges, universities, or private vocational schools. Transcripts must be submitted for all required and/or related courses.

Working knowledge of budget and financial management tools including spreadsheets, financial tracking systems, and data analysis applications (training on university-specific systems will be provided). Ability to work with financial data and budgets with accuracy and attention to detail. Strong organizational skills with ability to manage multiple tasks and deadlines in a fast-paced environment. Effective written and verbal communication skills with ability to explain complex information clearly to diverse audiences. Proficiency with Microsoft Excel (including advanced functions for data analysis) and comfort working with additional software tools for databases, reporting, or automation; ability to learn new systems quickly. Ability to work both independently with minimal supervision and collaboratively as part of a team. Problem-solving skills and ability to exercise sound judgment in routine situations.

Experience with university financial systems (Workday, Banner, PeopleSoft) or research administration in an academic setting. Knowledge of post-award grant management, federal grant regulations, or fund accounting principles. Experience designing, implementing, and maintaining databases, dashboards, or other information systems to support financial, research administration, or academic operations. Experience with financial management systems, procurement platforms, or expense management tools. Experience developing or maintaining tracking systems, databases, or spreadsheets to support financial or administrative operations. Experience creating procedures, workflow improvements, or documentation that enhance operational efficiency. Prior experience coordinating between multiple offices or stakeholders. Background in research, academic, or laboratory settings.

This is a full-time, in-person position based in the SRP/EHSC department office with regular business hours (typically Monday-Friday, 8:00 AM – 5:00 PM) Work Environment: Standard office environment with extended computer use at a desk workstation; regular in-person interaction with faculty, staff, students, and visitors Physical Requirements: Ability to sit for extended periods while working with financial data and computer systems Schedule Flexibility: Occasional flexibility in work schedule may be required during peak reporting periods, grant deadlines, department events, or other high-priority activities

Pay Method: Hourly Pay Period: 16th - 15th of the following month Pay Date: Last working day of the month Min Salary: $27.44 Max Salary: $42.00