Lead, Trades Planning

About the Job The Planning Lead supports the Director, Trades Planning by owning day-to-day coordination and execution of two critical planning functions: (1) Inflight Scope Management for all Trades scopes and (2) the coordination and facilitation of core Preconstruction meetings and planning rhythms. This role ensures scope changes are captured, quantified, priced, and handed off with disciplined documentation, and that planning meetings are run with clear inputs, outputs, and accountability—so projects remain commercially aligned and operationally ready. The ideal candidate is detail-oriented, highly organized, comfortable managing by influence, and experienced in construction change management, Precon coordination, and documentation workflows. Essential Functions & Responsibilities Inflight Scope Management Change Order Intake & Tracking Receive, log, and track all Trades-related change inputs (RFI, ASI, GC requests, design clarifications impacting scope) Maintain a complete CO log and status dashboard (request date, scope category, owner, due date, pricing status, submission status, approval status) Scope Definition & Documentation Coordinate with SMEs and field leadership to define scope impacts clearly (labor, materials, equipment, schedule, sequencing). Ensure scope narratives are complete and consistent with contract language and SOW/SOV structure. QTO / Quantification Coordination Own the process to obtain accurate QTOs for change orders, including coordination with offshore/remote estimating support. Validate that QTOs align with drawings/revisions and match the change directive; flag gaps and drive corrections. Pricing Coordination (Labor + Materials) Coordinate CO pricing development with SMEs, procurement/materials, and labor partners. Ensure pricing packages include required backup (takeoffs, assumptions, vendor quotes, labor rates/production assumptions where relevant). Internal Review & Approval Workflow Facilitate internal review cycles to ensure the CO package is complete before submission (SME verification, VP review where required). Manage version control and documentation discipline (avoid “shadow spreadsheets” and mismatched assumptions). Handoff to Project Controls Assemble and hand off complete CO packages to Project Controls per required format. Track submissions through approval and ensure final approved values are incorporated into controls systems. Risk & Exposure Visibility Provide weekly reporting to Director (and others as needed) on CO aging, exposure, disputes, and high-risk items. Escalate stuck items with recommended actions and decision needs. Preconstruction Meeting Coordination Precon Cadence Ownership Build and manage the recurring preconstruction meeting schedule for Trades involvement. Coordinate attendee lists and ensure the right stakeholders are present. Agenda, Inputs, and Pre‑Read Discipline Publish agendas with clear objectives, required inputs, and decision points. Ensure pre‑reads are distributed on time. Facilitation Support & Action Tracking Facilitate meetings as assigned (or support the Director as facilitator) to keep discussions structured and decision-oriented. Capture notes, decisions, and action items with owners and due dates; maintain a single source of truth action log. Meeting Outputs Ensure each meeting produces tangible outputs: confirmed assumptions and scope boundaries, updated risk/constraint list, decisions logged, next‑step deliverables. Distribute minutes and action logs within the agreed SLA (e.g., within 24 hours). Trade Scope Readiness Alignment Coordinate follow‑ups required to complete contract package inputs. Stakeholder Coordination Serve as a point of coordination between Director Trades Planning, VP Trades, SMEs, and GC/Trades precon teams. Maintain strong working relationships with estimating support and internal functional teams (Procurement/Materials, Project Controls). Non-essential Functions & Responsibilities Support special projects related to planning process improvement (templates, dashboards, documentation standards). Assist with onboarding and training of new planning coordinators or junior planning resources. Education, Work Experience, & Physical Requirements Bachelor’s degree in Construction Management, Engineering, or related field (or equivalent experience). 5+ years in construction planning, estimating coordination, project engineering, project controls, or change management (multifamily preferred). Strong familiarity with change order workflows, QTO/QTQ fundamentals, and documentation discipline. Proficiency with Procore (or similar), Excel/Sheets, and scheduling/planning tools. Strong communication and coordination skills; able to manage by influence across multiple stakeholders. Ability to work under pressure and manage multiple projects and deadlines simultaneously. Occasional travel to project sites and meetings as needed. Benefits Competitive Bonus Program 4 Weeks PTO for All New Associates (Pro‑Rated by Hire Date) 11 Holidays and 8 Early Release Days Medical, Dental, Vision, and Life Insurance 401(k) with Company Match (Up to 5% Match) Health Savings Account Flexible Spending Accounts (Dependent & Medical Reimbursement) Paid Parental Leave Paid Volunteer Time Tuition Assistance Phone Reimbursement Associate Referral Bonuses #J-18808-Ljbffr JPI