Building Manager - Facilities Management Division

REQUIREMENTS AND PREFERENCES The Broward County Board of County Commissioners is seeking qualified candidates for Building Manager – Facilities Management Division. Please note: This announcement will remain open until a sufficient number of applications are received and may close at any time. In accordance with Federal Bureau of Investigation / Florida Department of Law Enforcement security policies, the FBI/FDLE Criminal Justice Information Services Access Security Policy requires that all criminal justice agencies (including Broward Sheriff's Office, State Attorney's Office, and Medical Examiner's Office) have documentation of enhanced background screening on file for all personnel who may conduct any type of unescorted work or duties within any location that Criminal Justice Information (CJI) is housed. Therefore, this position may require proof of state of residency and passing and maintaining a Level 2 Background Screening. The Building Manager is responsible for overseeing the daily operations, maintenance, and administration of an assigned portfolio of county‑owned and leased facilities of varying size and complexity. This role involves both field and office work to ensure facilities are maintained in a safe, functional, and compliant condition. The Building Manager responds to tenant concerns and complaints by conducting investigations, determining appropriate corrective actions, and performing follow‑up inspections to ensure issues are resolved in accordance with established standards and recommendations. Responsibilities include conducting routine inspections of facilities and property components, including roofs, grounds, structural systems, mechanical equipment, life safety systems, cleanliness, waste management practices, pest control conditions, preventive maintenance programs, and the overall appearance of building interiors and exteriors. The Building Manager identifies deficiencies, documents findings, and prepares work orders, inspection reports, capital project justifications, and related correspondence. The Building Manager also monitors contracted services, including janitorial, grounds maintenance, and pest control operations, to ensure compliance with contractual obligations and county regulations. Deficiencies are documented through inspection reports, notices of noncompliance, and related communications, while maintaining accurate service contract records and files. This position supervises county staff and contracted personnel engaged in facility maintenance activities. Duties include assigning and delegating workloads, instructing personnel on proper work methods and procedures, inspecting completed work for quality and compliance, and preparing necessary reports and documentation. The Building Manager plans and coordinates maintenance and capital improvement projects by developing scopes of work, estimating labor and material requirements, preparing procurement documentation, managing construction activities, overseeing punch list and warranty processes, and maintaining project status reports. The position serves as a liaison with contractors, evaluates contractor performance, negotiates services and materials within budgetary guidelines, and authorizes or declines payments based on service quality and contract compliance. Additional responsibilities include preparing purchase requisitions, assisting with budget development and financial planning for maintenance and capital improvement programs, evaluating facilities to identify long‑term capital improvement needs, and developing corrective action plans based on audit findings to ensure compliance with applicable certifications, regulations, and board standards. The Building Manager serves as a primary point of contact between the division and internal and external stakeholders, including elected and appointed officials, and maintains strong professional relationships with customers and agency representatives. The role also includes developing and delivering facility management training programs for division staff and other county agencies, maintaining accurate administrative records, and utilizing software applications such as Adobe Acrobat, Microsoft Excel, Outlook, Word, and computerized maintenance management systems (CMMS) to support operational activities. Performs other related duties as assigned. General Description Highly responsible supervisory and technical duties in planning and implementing diverse aspects of property management for an assigned County facility or facilities. Works independently, under limited supervision, reporting major activities through periodic meetings. Minimum Education and Experience Requirements Requires an associate degree from an accredited college or university with major coursework in public business administration, planning, engineering or closely related field. One year of relevant experience may be substituted for each year of required education. Requires four (4) years’ experience in facilities management including one (1) year of supervisory and administrative experience. Special Certifications and Licenses None. Preferences Bachelor's or higher degree in business or public administration or other closely related field Credential or designation from a recognized program with a facilities management focus, such as IFMA or BOMA requiring periodic recertification Credential from LEED as a Green Associate or Accredited Professional requiring periodic recertification One‑time certification from a recognized program with a facilities management focus, such as IFMA or BOMA One year of experience using PeopleSoft procurement or finance modules At least two (2) years of experience with a computerized maintenance management system such as AIM At least two (2) years of project management experience SCOPE OF WORK The functions listed below represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Interacts, establishes and regularly maintains working relationships with customers including elected and appointed officials. Delegates and assigns daily workload/work orders for subordinate employees stationed in various facilities within assigned property portfolio. Performs routine inspection of building infrastructure, mechanical equipment and life safety systems to find deficiencies and generate corrective action plans. Evaluates contractor performance, authorizes or declines payment on said services based on quality. Performs project management on assigned capital improvement projects. Develops scope of work, procurement submittal, notice to proceed, construction, punch list and warranty activity. Conducts meetings with contractors to negotiate materials and services based on needed scope of work and budget. Reviews internal audits and develops individual corrective action plans to ensure compliance for certifications and/or board standards in applicable facilities. Evaluates facilities to develop capital improvement plans. Develops and administers Facility Management specific training classes for division and other county agencies. Prepares purchase requisitions. Provides input on budgetary decisions and assists in the financial process for developing capital and maintenance plans. Performs related work as assigned. Competencies Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Resourcefulness: Secures and deploys resources effectively and efficiently, seeking best approaches to conserve resources and minimize waste. Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals, staying focused on plans and improvising in response to changes. Ensures Accountability: Holds self and others accountable to meet commitments, accepting responsibility for all work outcomes. Drives Results: Consistently achieves results, setting challenging goals and pursuing initiatives to successful completion. Communicates Effectively: Develops and delivers multi‑mode communications that convey a clear understanding of the unique needs of different audiences. Drives Engagement: Creates a climate where people are motivated to do their best to help the organization achieve its objectives. Persuades: Uses compelling arguments to gain the support and commitment of others. WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Involves routine and frequent exposure to vibration; fumes and/or noxious odors. SPECIAL INFORMATION County Core Values Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer‑centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at View phone number on click.appcast.io or email View email address on click.appcast.io to make an accommodation request. County‑wide Emergency Responsibilities During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County‑wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co‑workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression. #J-18808-Ljbffr