Accounting and Operations Manager

Job Description

Job Description

Location : Boynton Beach, FL

Employment  Type: Full-Time

Salary: $65K to $80K annually 

Position Summary

We are seeking an experienced and highly dependable Accounting & Operations Manager to oversee the company's day-to-day accounting functions while also supporting office administration, fleet management, compliance, HR, and operational problem-solving.

This is a hands-on, highly trusted position for someone who is comfortable taking ownership and becoming the go-to person within the office. Approximately 80% of the role will focus on accounting and 20% will focus on office management and operations.

The ideal candidate is assertive, organized, tech-savvy, resourceful, and solution-oriented. We are looking for someone who doesn't simply identify problems but takes initiative to research solutions, coordinate resources, and follow issues through to resolution.

Required Qualifications

• Proven experience in full-charge bookkeeping, full-cycle accounting, or accounting management.
• Strong knowledge of A/R, A/P, reconciliations, invoicing, collections, and financial reporting.
• Payroll processing experience.
• Experience with QuickBooks Desktop.
• Strong computer and Excel skills.
• Basic HR knowledge and experience handling employee-related matters.
• Strong administrative and organizational skills.
• Demonstrated ability to troubleshoot issues and independently find solutions.
• Excellent communication and follow-through.
• Ability to manage confidential financial and employee information.

Key Responsibilities

Accounting & Financial Management – (Approximately 80%)

• Manage the company's day-to-day accounting and bookkeeping operations.
• Oversee Accounts Receivable (A/R) and Accounts Payable (A/P).
• Prepare and process customer invoices.
• Monitor A/R aging and manage customer collections and follow-up.
• Prepare and send monthly customer statements.
• Prepare financial reports and assist with financial analysis.
• Process and record bank deposits.
• Oversee inbound/Outbound ACH payments and ensure payments are accurately applied.
• Coordinate domestic and international wire transfers.
• Review and reconcile company credit card statements.
• Perform bank and account reconciliations.
• Review driver gas logs, fuel receipts, and supporting documentation.
• Process and manage company payroll.
• Maintain accurate and organized financial records.
• Handle accounting-related filing and document management.
• Research and resolve accounting discrepancies.
• Maintain accounting records using QuickBooks Desktop.
• Maintain confidentiality of sensitive financial and company information.

Fleet & Operations Management – Approximately 20%

• Track and oversee preventative maintenance schedules for company trucks and fleet vehicles.
• Maintain current truck registrations and required vehicle documentation.
• Maintain up-to-date insurance cards and renewal records. Track and renew required fleet permits.
• Respond to truck breakdowns and coordinate solutions quickly. While communicating with Vendors on expected delays for deliveries 
• Follow through fleet issues until they are resolved and customer deliveries are satisfied 

Licensing & Regulatory Compliance

• Maintain and track USDA permits and renewals.
• Maintain general business licenses and required renewals.
• Assist with monthly sales tax filings.
• Track expiration dates for licenses, permits, registrations, and insurance.
• Maintain organized compliance records and documentation.
• Ensure required business and fleet documentation remains current.

HR Support

• Serve as a first point of contact for basic employee and HR-related matters.
• Assist with workers' compensation cases and related documentation.
• Address routine employee concerns and escalate matters to HR when appropriate.
• Assist with employee meetings and workplace communications.
• Work closely with HR support regarding employee issues and workplace matters.
• Help maintain a professional and productive office environment.
• Serve as a go-to resource for day-to-day HR questions while appropriately escalating more complex matters.

Technology & Troubleshooting

• Liaison with troubleshooting office technology and operational systems with Tech support.
• Troubleshoot basic issues involving the company's alarm system.
• Use available resources, vendors, technical support, and documentation to identify solutions.
• Take ownership of technology-related issues and follow them through to resolution.

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