Payroll and Benefits / Accountant

Payroll & Benefits

Under the direct supervision of the Business Administrator, to administer the school district's payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Essential Functions:

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Sets up and maintains direct deposit system to ensure proper deposits of payroll checks.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of municipal (town), federal and state reporting requirements.
• Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.
• Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed.
• Prepares and distribute all annual tax information (i.e., W-2 statements).
• Inputs information regarding attendance for posting and reporting.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.

Additional Duties:

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment:

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Knowledge, Skills and Abilities:

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards:

Works in standard office building environments.

Qualification Profile:

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping. Successful payroll processing experience preferred.

Salary & Benefits Information:

Salary Range $55,000 - $72,000 NJ State Health Benefits Benefits and Sick, Personal & Vacation Days FLSA Status : Non-exempt Anticipated to be filled by September 1, 2026