Administrative Assistant

Administrative AssistantAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.In the role of Administrative Assistant, we'll count on you to:Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphereExcellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environmentProvide administrative support for staff in designated work locationProficient in MS Office, Word, Excel, PowerPoint, and OutlookExperience with SharePoint and Adobe Acrobat Pro a plusStrong written communication skills including grammar, punctuation, proofreading, and spellingSupport multiple manager schedules and emailsReception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitorsManage incoming/outgoing mail and packagesOpen and close office building daily (office hours are 8am to 5pm M-F)Schedule conference callsAssist with meeting set-up including conference room bookings and cateringConference Room AV knowledge a plusManage inventory of office and kitchen suppliesNew hire desk set-up, coordinated with ITFacilitate expense report submissionProvide project support with supervisor approvalSupport vehicle fleet management:Maintenance, repairs, oil changes, detailingLicensingDevelop and maintain a good working relationship with building property managementMaintain vended services agreementsFrequently communicate with direct supervisor and office lead on processes and proceduresMaintain office in a neat and orderly fashionMust be able to lift 20 poundsOther duties as neededPreferred QualificationsAssociate degree5+ years' experience in an admin assistant/receptionist capacity supporting an energetic officeExperience in any of the following fields are helpful: architectural, engineering, consulting, or construction servicesRequired QualificationsHigh School diploma or equivalentExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skillsFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environmentSelf-motivated, well-organized and detail-orientedAbility to handle confidential informationProficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a mustHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.