Administrative Assistant

Administrative AssistantAre you organized, compassionate and excited about supporting staff, providers and leaders in a community health environment? If so, Unify Community Health on Mission Avenue in Spokane, WA is looking for an Administrative Assistant to join our leadership team, supporting the operations of our medical, dental, pharmacy and behavioral health service lines. This role is essential to keeping our operations running smoothly behind the scenes, allowing our clinical teams to focus on delivering exceptional patient care.Our clinics are dedicated to improving the health of our community through compassionate and individualized care for everyone. We provide care to thousands of patients in the Spokane community each year and we're looking for someone who wants to give back and help their neighbors in a meaningful way.We're looking for someone who is:Friendly and personableDetail oriented and organized and able to multitask effectively, while keeping others on track as wellA positive person who sees the best in othersAn excellent communicator and able to build relationships with othersProficient in the Microsoft suite of products and, ideally, in EpicAble to maintain confidentiality and handle sensitive informationA self-starter and is wanting to learn new skillsIf you're looking for a role where your skills matter and your purpose is clear—we'd love to meet you.Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.Position Highlights:$19.39 - $23.76 DOE with the ability to go higher for highly experienced candidates100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicineProfit sharing & 403(b) retirement plan availableGenerous PTO, 8 paid holidays, and much more!What You'll Do:Provide confidential administrative support to the direct supervisor and administrative staffAnswer calls and transfer calls as necessaryScreen calls for the direct supervisor and respond when appropriateCollect, sort, and distribute all incoming mail dailyWork independently with limited direction from the direct supervisor to accomplish appropriate projects and tasksObtain absent/tardy information from supervisors and record it on the daily attendance logMaintain an updated, accessible filing systemPrepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitalsEnsure timely processing and approval of staff time cards in coordination with departmental supervisors. Distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed. Maintain copiesAttend all meetings as requested by the direct supervisorPrepare meeting agendas and take, transcribe, and distribute minutes of assigned meetingsAssist the direct supervisor with day-to-day activitiesMaintain reports as requested by the direct supervisorCompose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisorMaintain conference room schedulesEnsure meeting facilities are prepared as requested by the direct supervisorAssist with patient complaints and concernsMaintain contact with staff, clinicians, patients, agencies, and members of the communitySecure travel arrangements for the direct supervisor and other staff as assignedThis position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assignedQualificationsHigh School Diploma or GEDOne year's office experienceTwo years' complex office experience and responsibilities preferredAbility to type quickly and accuratelyComputer knowledge in Word, ExcelAbility to be extremely organized and accountableAbility to exercise independent judgment and discretionAbility to supervise and be sensitive to individual needs of staff and patientsAbility to work with frequent interruptionsKnowledge of medical/dental office operations preferred.Our Mission Statement"Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being."Our mission celebrates inclusivity. We are committed to equal-opportunity employment.