Procurement Specialist

Job Description Responsible for performing Supply Management tasks in accordance with industry standard basic practices and techniques. Procurement Specialist may also perform a variety of other Supply Management Functions as required to support procurement activities for assigned projects. Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned. Procurement: Participate in all FEL phases of project development and planning Obtaining budgetary pricing and lead time on materials Provide current Material Requisition (MR) status on MRs issued to procurement Assisting NW engineering with development of MRs Preforming quality checks of MR for correctness Providing SAP Material Master (MM) numbers Requesting new MM numbers if they do not exist in SAP Preparing and issuing Request for Quotes (RFQs) Receiving and evaluating bids Preparing bid summaries for approval Conditioning bids and negotiating with suppliers Assisting COPA in setting up Vendors when needed Creating Purchase Requisition (PR) in SAP Search for available material is SAP is necessary and work with COPA Material Coordinators on slope to transfer to project Creating Purchase Orders (POs) in SAP Issuing and administering approved POs and change orders Managing Material Status Report (MSR) Distribution Review to ensure materials delivery dates align with project schedule Provide option/solutions to Project Team on late materials Lead a weekly Materials meeting which focuses on reviewing outstanding MRs dates are being met to support procurement activities that in turn will support the project schedule and discussing any material issues as identified on MSR Coordinate with NW Quality for SQS inspections and FAT testing as required Expedite Vendor Approval documents to ensure no delays in material delivery Work with COPA Supply Chain on any issues that arise regarding COPA PO Terms and Conditions Verifying accuracy of vendor invoices as required Resolving invoicing issues Negotiating back charges to suppliers Work with COPA to ensure all POs are closed and accounting issues as been resolved Assist COPA in disposing of all project material excess Quality Management: Ensure best practice, continuous improvement initiatives and lessons learnt are understood and implemented. Commit to continuous improvement of your knowledge and identify and implement improvements to NANA WorleyParsons business processes. Adhere to NANA WorleyParsons policies and procedures. Communications Management: Demonstrate professional and open communication to all internal and external interfaces. Demonstrate understanding of relevant interfaces and communications channels. Develop and provide accurate and timely work product for the BP Core Project Program. Facilitate communication between engineering, procurement and document control ROLE SPECIFIC: System Knowledge and Communication Display Proficient knowledge of SAP modules and associated work processes. Provide guidance to continually improve training methods delivered by the local teams to projects. STANDARD COMPETENCIES All Personnel Proactive, goal oriented with excellent attention to detail. Excellent customer focus and able to consistently meet NANA WorleyParsons and its client’s needs. Effectively manages change to work tasks and the work environment, and assists others with adapting to change. A person of integrity who is trusted by others and consistently honours their commitments. Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required. Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required. Demonstrates initiative and a willingness to learn and continuously improve on performance. Able to work on multiple projects of various sizes and complexity, if necessary. Able to work effectively in small to large multi-discipline teams, and share and transfer knowledge within teams. Qualifications Required: Associate degree or equivalent qualification/experience in engineering procurement with a minimum of 3 years’ experience in Vendor Data process and minimum of 1 year experience in material requisitioning process in oil and gas industry Excellent customer service experience required Advanced technical, practical and commercial experience. Leadership and communication skills and an understanding of the need for customer focus in a project driven environment. Guide: Create and update requisition in the Requisition Planning module of SmartPlant Materials. Assist engineers with creating new requisition in SmartPlant Materials Assist buyers with creating new purchase order in SmartPlant Materials. GENERAL ACCOUNTABILITIES Comply and keep up-to-date with the behaviour and business practices outlined in WorleyParsons Processes, and with all applicable laws, regulations and standards. Encourage a team based work environment that leverages the expertise and knowledge of the team and nurtures a climate of care and trust. Deliver quality services and demonstrate a commitment to understand and meet customer needs. Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements. Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices. Act in the best interests of WorleyParsons at all times. Perform any other duties that a reasonably required from time to time. Competency To perform the job successfully, an individual should demonstrate the following competencies: Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. Design Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail. Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Interpersonal Focuses on solving conflict, not blaming; Maintains confidentiality; Listen to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication Speaks clearly and persuasively in positive or negative situations; Listen and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build moral and group commitments to goals and objectives; Supports others’ efforts to succeed; Recognizes accomplishments of other team members. Written Communication Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Strategic Thinking Develops strategies to achieve long-term success. Safety and Security Observes safety and security procedures. Language Ability Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to write articles for publication that conform to prescribed style and format. Math Ability Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution and determination of test reliability and validity. Reasoning Ability Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills To perform this job successfully, an individual should be Proficient in MS Word; MS Excel. Preferred at least 1+ years in the use and understanding of SmartPlant Materials Software. Experience with SharePoint a plus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds. #J-18808-Ljbffr