Billing Specialist

Vaco is hiring for a Billing Specialist in Jacksonville, Florida. This is a contract to hire opportunity that is fully onsite. Position Summary We are seeking a detail-oriented Client Billing & Accounting specialist to support client billing, account analysis, and accounts receivable activities for multiple business leaders and operational teams. The role manages the billing process, monitors work-in-progress and receivable balances, prepares invoices, supports collections efforts, and ensures accurate financial reporting while delivering exceptional internal and external customer service. Key Responsibilities Client Billing & Accounts Receivable Prepare, review, and process complex client invoices accurately and on schedule. Monitor WIP and accounts receivable balances for assigned business units or leaders. Review aging reports and proactively identify outstanding balances to minimize overdue or uncollectible accounts. Process billing adjustments, write-offs, retainers, and on-account applications with supporting documentation. Maintain accurate billing records and client account information. Update billing schedules, action items, and collection follow-up activities. Account Analysis & Financial Support Analyze client accounts and resolve billing discrepancies. Research and respond to billing and account inquiries from internal stakeholders and clients. Document meetings, discussions, and follow-up actions related to client accounts. Assist with financial reporting and account analysis projects as assigned. Expand knowledge of billing procedures, financial processes, and system functionality. Collaboration & Customer Service Build strong working relationships across departments and with external clients. Provide guidance and support to team members regarding billing processes and procedures. Communicate professionally and effectively with internal and external stakeholders. Handle confidential financial information with discretion and professionalism. Administrative & Operational Support Maintain organized documentation and account records. Prioritize multiple assignments while meeting deadlines in a fast-paced environment. Follow company policies, procedures, and internal controls. Perform additional duties and special projects as assigned. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need accommodations are provided with reasonable accommodations. If an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Pay Transparency Notice Determining compensation for this role depends on a wide array of factors including: The individual's skill sets, experience and training. Licensure and certification requirements. Office location and other geographic considerations. Other business and organizational needs. As required by local law, Vaco by Highspring believes that the listed salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan or similar retirement benefits. #J-18808-Ljbffr