Senior Executive Assistant

The Senior Executive Assistant (Sr. EA) provides high-level administrative and operational support to members of the Executive Leadership Team (ELT) within Providence Swedish’s Central Puget Sound region in Seattle, WA.

This is a fast-paced, highly visible role requiring strong judgment, discretion, and the ability to proactively manage competing priorities across multiple executives and enterprise initiatives. The Sr. EA functions as a strategic partner, enabling leaders to operate at scale, stay focused on organizational priorities, and drive execution across a complex health system.

The Sr. EA supports two or more senior executives (Chief- and/or VP-level), operates within a team-based model providing shared coverage across the Admin team, and collaborates closely with other assistants and administrative partners. This role includes regular exposure to the Chiefs, board-related work, and system-level initiatives and works with a high degree of autonomy.

Essential Functions

Executive Support & Operations

• Manage complex calendars, including prioritization, conflict resolution, and alignment to executive priorities

• Coordinate high-stakes meetings and events

• Prepare and manage meeting materials, briefings, agendas, and follow-ups

• Perform standard administrative and office management duties

Strategic & Proactive Support

• Anticipate executive needs and identify gaps, risks, and next steps

• Drive follow-through on key initiatives, decisions, and action items

• Provide light project and event coordination across cross-functional stakeholders

• Support executives in maintaining alignment to enterprise priorities and timelines

Communication & Coordination

• Serve as a primary point of contact and liaison for senior leaders, physicians, and partners

• Draft and edit executive-level communications

Team-Based Model & Coverage

• Provide cross-coverage for other executives and administrative team members

• Contribute to a high-functioning administrative team culture

• Support standardization of best practices across the Admin team

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Shared Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications

• Associate's Degree -or-

• Equivalent from a two-year college or technical school

• 4 years of recent administrative work supporting high-level executive(s) in a major organization

Preferred Qualifications

• Bachelor's Degree

• 6 years of recent administrative work supporting high-level executive(s) in a major organization

• Expereince in Healthcare

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we’re dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.

Requsition ID: 435353

Company: Swedish Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 3900 SS ADMINISTRATION

Address: WA Seattle 1124 Columbia St

Work Location: Swedish First Hill 1124 Columbia-Seattle

Workplace Type: On-site

Pay Range: $35.06 - $54.43

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.