Blank Assistant 3- Hayward, CA, Job ID 88528

Office Administrative Assistant

The Office Administrative Assistant has independent responsibility within the overall goals of the Alameda office for coordination and monitoring of all fiscal and personnel management. The incumbent provides administrative services for a growing number of academic and other personnel as well as fiscal management of an increasing number of contracts and grants. The Office Administrative Assistant assists the county director in the preparation of budgets for grants and maintains and monitors all financial records. Performs financial research, bank reconciliations, gifts, donations, cash collections, fiscal closing, negotiates contracts with vendors, and maintains records of all financial documentation. Acts as liaison between the county and UCCE Alameda in all aspects of administrative, academic, extramural funds and budget, purchasing/accounts payable, and human resources. Assists county director in planning and executing grants and reports. Assists Academic Advisors in the preparation and final edition of their program reviews, publications, articles, and reports. This position is a career appointment that is 100% fixed. Pay Scale: $32.11/hour to $38.55/hour. Job Posting Close Date: This job is open until filled. The first application review date will be 9/11/2026.

Key Responsibilities:

• Provide administrative services for a growing number of academic and other personnel
• Manage fiscal operations of contracts and grants
• Assist in budget preparation for grants
• Perform financial research and bank reconciliations
• Act as liaison between the county and UCCE Alameda
• Assist in planning and executing grants and reports
• Assist Academic Advisors in program reviews, publications, articles, and reports

Requirements:

• High school diploma or equivalent experience
• Ability to maintain strict confidentiality of information
• Experience with bookkeeping, accounting, and invoice processing
• Experience establishing goals and prioritizing projects
• Strong attention to detail
• Thorough computer skills and experience using Microsoft Word, Excel, Outlook, Adobe, and multiple internet browsers
• Knowledge in administrative procedures and processes
• Skills to maintain calendars for multiple individuals using computer technology
• Ability to handle scheduling and logistical arrangements for travel and meetings
• Good verbal and written communication skills
• Active listening, critical thinking, multitasking, and time management skills
• Knowledge and/or experience with web page design and content

Preferred Skills:

• Bachelor's degree or equivalent experience
• Experience working in a complex, multi-location public university or higher education system, or in a medium-to-large nonprofit or foundation
• Maintains interpersonal and work leadership skills to provide guidance to other nonexempt personnel

Special Conditions of Employment:

• Must possess a valid California Driver's License to drive a County or University vehicle
• Ability and means to travel on a flexible schedule as needed; proof of liability damage insurance on vehicle used is required
• Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act)
• The University reserves the right to make employment contingent upon successful completion of the background check
• This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities
• UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), are strictly prohibited
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time
• Federal, state, or local public health directives may impose additional requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer