Secretary (Office Automation)
Internal Revenue Service
Job Title
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
1. Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
2. Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries and administrative staff in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
3. Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.
4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished.
5. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for conferences.
Standard Position Descriptions (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.
- Large Business & InternationalWHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange & Offshore Strategy...Work at office
US Government Jobs
Orland Park, IL2 days ago - ...by scheduling, canceling and shifting appointments based on the manager's commitments.Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when...Work at officeShift work
Internal Revenue Service
Orland Park, IL3 days ago - ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...Work at office
- ...interpreter and to use interpreter services effectively. Excellent customer service skills. Preferred: Healthcare/medical office experience preferred. Additional languages preferred. Knowledge of medical terminology. Additional Information Northwestern...Work at officePart timeLocal areaRelocation packageFlexible hours
Northwestern Memorial Healthcare Corporation
Palos Heights, IL10 hours ago - ...Reidy Law Office is seeking an experienced Executive Assistant to work directly with the Owner and help create greater structure, focus, and execution throughout the Firm. This is not a traditional administrative assistant role. The right person will become a trusted...Work at officeFull timeRemote work
WizeHire
Orland Park, IL4 days ago - ...: To provide efficient, effective, quality customer service and practice support through a variety of general office duties including scheduling, coding, registration and billing. Maximize revenues by collecting payment at time of service and entering...Work at officeImmediate startNight shiftWeekend work
$65k - $75k
...Job Description Job Description Reidy Law Office is seeking an experienced Executive Assistant to work directly with the Owner and help create greater structure, focus, and execution throughout the Firm. This is not a traditional administrative assistant role...Work at officeFull timeTemporary workRemote workReidy Law Office LLC
Orland Park, IL7 days ago$18 - $21 per hour
...Patient Services Coordinator I Employment Type: Full-Time In-Office Position Main Location: 82 Orland Square Drive, Orland Park, IL 60462 Salary Range: $18 - $21 per hour Join Affiliated Oncologists as a Patient Services Coordinator I! AO specializes...Work at officeHourly payFull timeTemporary workShift workPRISM Vision Group
Orland Park, IL5 days ago- ...Position Type: Secretarial/Clerical/Secretary - 12 Month Date Posted: 8/27/2026 Location: Haven Administration Center... ...a high school diploma or equivalent Demonstrate excellent office skills and practices. This includes, but is not limited to, being...Work at officeContract workImmediate start
New Lenox School District
New Lenox, IL5 days ago - ...Department Secretary PositionUnder the direct supervision of a School Department Head, to provide a wide variety of complex and confidential... ...of every task or responsibility.Equipment:Uses standard office equipment such as personal computer, copy machine, telephone.Knowledge...Work at office
Worth School District 127
Worth, IL3 days ago $25 - $27 per hour
...Will Do: The Patient Service Representative Lead is responsible for creating, implementing, optimizing, and standardizing front office operations across Symetria Recovery clinics while ensuring an exceptional patient experience. In addition to performing advanced...Work at officeHourly payTemporary workTraineeshipMonday to ThursdayNight shiftDay shiftSymetria Recovery
Palos Heights, IL5 days ago- Heartland Dental’s Family Dental of Orland Park office is seeking an experienced Business Assistant to join a collaborative team. You’ll support the front office, handle scheduling with Dentrix, and ensure patient care and insurance interactions are smooth. Ideal candidates...Work at office
$15.1 - $22.7 per hour
...CERTIFICATION/LICENSURE: High School diploma or equivalent required EXPERIENCE: Minimum 1 year of experience in a medical office or clinical setting preferred Prior experience in a receptionist or front desk role strongly preferred KNOWLEDGE SKILLS AND ABILITIES...Work at officeFull timeImmediate startMonday to ThursdayShift work- ...patient information in EPIC and support daily scheduling tasks to ensure efficient patient flow. The role emphasizes strong customer service, integrity, and attention to detail, with full-time hours Monday–Friday at our local medical office in Mokena. #J-18808-Ljbffr...Work at officeFull timeLocal areaMonday to Friday
Duly Health and Care
Mokena, IL4 days ago $42k
...Position Type: Secretarial/Clerical Date Posted: 9/3/2026 Location: Thornton Township High School District 205 Closing... ...motivated and ability to work independently Proficient in M.S. Office Applications, including Word, Excel, and PowerPoint Typing...Work at officeContract workThornton Township High School District 205
Harvey, IL2 days ago- ..., committed to accelerating their career growth by providing executive, personal and administrative support to our Chief Executive Officer's office. The ideal Executive Assistant is highly discrete and has experience managing the demands and opportunities associated with...Work at officeTemporary work
Tower Communication Experts
Willowbrook, IL3 days ago $18 - $21 per hour
...accuracy and attention to detail.Ability to collect payments and discuss financial responsibility confidently.Proficiency in Microsoft Office and comfort using multiple software systems.Professional, empathetic, and patient-centered approach.Ability to follow workflows,...Work at officePrivate practicePT Solutions
Willowbrook, IL5 days ago$60k - $85k
...multitask and prioritize in a fast-paced environm ent.Outstand ing written and verbal communica tion abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlo ok).High degree of professionalism, discretion, and integ rity—especially when handling...Work at officeFull timeEasy Healthcare Corporation | easy@Home, Premom
Darien, IL3 days ago$18.5 - $20.5 per hour
...Awards. Key Responsibilities Provide a warm and professional welcome to parishioners, visitors, and callers Perform front office operations, including phones, email, and general inquiries Maintain parish records, sacramental documentation, and databases...Work at officeHourly payPart timeSeasonal workWeekend work- ...Education, Certifications, and Qualifications: College degree preferred, or an equivalent of education plus experience in an office environment. Minimum of 2+ years of experience as an Executive Assistant or a similar role reporting directly to senior management...Work at officeHourly payMinimum wageTemporary workLocal areaFlexible hours
Pete's Fresh Market
Tinley Park, IL15 hours ago - ...Office Professional - Secretary To The Principal Lockport Township High School is seeking a 12-month secretary for our East Campus. Successful candidates must be: an expert with computers, including word processing, spreadsheet, and web-based programs used by the district...Work at officeFull time
$35 - $40 per hour
...experience, which includes support for special projects and confidential work Bachelor’s Degree preferred Proficiency using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook Poised, articulate, and consistently project a positive, professional image...Work at officeHourly payFull timeFlexible hoursProvisur Technologies
Mokena, IL5 days ago$79k - $85k
...The Executive Assistant to the C-Suite provides high-level administrative, operational, and strategic support to the Chief Executive Officer and Executive Leadership Team of a national Program of All-Inclusive Care for the Elderly (PACE) organization. This role serves as...Work at officeFull timeContract workLocal areaFlexible hoursBoldagepace
Crestwood, IL4 days ago$50k
...Administrative Support Secretary Reports to: Director of Finance and Operations/CSBO Overview: The Administrative Support Secretary... ...roles, preferably in an educational setting. Proficiency in office productivity software, including Microsoft Office Suite (Word,...Work at office$19.54 per hour
Job Title: Secretary II (Nursing Dept) Department: Nursing Work Location: ALL SITES Duties Under direction, the Secretary II performs... ...responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and...Work at officeHourly payFull timeMonday to Friday- Illinois Bone and Joint Institute, LLC (IBJI) is seeking a Patient Services Coordinator I for our Frankfort office. The role focuses on patient-centered front desk operations, accurate registration, scheduling, and professional patient interactions to ensure a positive...Work at office
- ...and managing medical records Verify insurance coverage for radiology exams and confirm orders/referrals are complete Support office and billing managers with additional tasks as needed Schedule: Monday, Tuesday, and Friday: 9AM - 530 PM Fridays Off Thursday...Work at officeFull timeMonday to FridayFlexible hours
CHICAGO RIDGE MEDICAL IMAGING LLC
Chicago Ridge, IL16 days ago - Moraine Valley Community College is seeking a Secretary II for the Nursing Department. The role handles varied clerical and secretarial duties, supports the supervisor, and maintains office operations to promote student success and lifelong learning. Strong organizational...Work at office
- ...recovery with dissatisfied callers Escalate calls per protocol Works the wait list according to practice protocol Performs basic office duties and other duties assigned Required Qualifications High School Diploma Excellent interpersonal skills, including the...Work at officeFull timeShift work
- ...recovery with dissatisfied callers Escalate calls per protocol Works the wait list according to practice protocol Performs basic office duties and other duties assigned Required Qualifications High School Diploma Excellent interpersonal skills, including the...Work at officeFull timeShift work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
- church secretary Orland Park, IL
- front office assistant Orland Park, IL
- law secretary Orland Park, IL
- front office administrator Orland Park, IL
- secretary Orland Park, IL
- automation consultant Orland Park, IL
- aviation safety assistant office automation Orland Park, IL
- automation operator Orland Park, IL
- automation manager Orland Park, IL
- secretary receptionist