Executive Administrative Assistant

Company: Easy Healthcare Corporation | View email address on click.appcast.io, Premom Job Type: Full-Time Compensation: $60,000-$85,000 based on experience Reports To: CEO and COO About U Easy Healthcare Corporation is a leader in home healthcare and fertility tracking solutions, known for our innovative brands View email address on click.appcast.io e and Premo m. We are committed to empowering individuals on their fertility and healthcare journeys with high-quality, user-friendly products and advanced digital tools Job Titl e: Executive Assista ntPosition Overvie w:The Executive Assistant (EA) will serve as th e right ha nd to the CEO and COO, enabling them to operate efficiently and effectively by handling a wide range o f administrative, operational, and strategic support tas ks. The ideal candidate is proactive, highly organized, resourceful, and capable of handling confidential information with discretio Key Responsibiliti ortManage compl ex calend ars, scheduling internal and external meetings, prioritizing based on urgency and business goals. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangemen ts.Prepare materials for meetings and ensure executives have the necessary information in advan ce.Coordina te travel arrangeme nts, including flights, accommodations, and itinerari es.Hand le expense report ing, reimbursements, and budget tracking for executive-level operatio ns.Prepa re presentations, agendas, briefing materi als, and meeting notes as need ed. Internal & External Communicati onsDraft and mana ge email communicati ons on behalf of the CEO and COO when need ed.Serve as a liaison between the executives and key stakeholders, partners, board members, and team lea ds.Suppo rt board meeting p rep, including compiling decks, scheduling, and logisti cs.Serve as a point of contact for internal and external stakeholders, managing communication on behalf of executiv es.Draft and edit correspondence, reports, and presentations for leadersh ip. Operations & Project Supp ortSupport day-to-d ay administrative operati ons, ensuring the executives are focused on high-impact tas ks.Assist in tracking deliverables for key initiatives and follow-ups across departmen ts.Partner with HR, Legal, and Finance on confidential initiatives or cross-functional projec ts.Assist in coordinating special projects and initiatives across departments, providing administrative support to ensure timely execution and completi on.Track and manage CEO and COO’s project timelines, ensuring deadlines are m le)Help coordina te team offsi tes, executive events, or leadership summi ts.Maintain a pulse on executive team morale and ensure seamless communication fl Qualificati ons:Bachelor’s degree in Human Resources, Business Administration, or a related field (preferr ed).2-4 years of experience as an Executive Assistant, Administrative Manager, or Chief of Staff supporting C-suite executives (preferably in healthcare, healthtech, or high-growth environmen ts).Exceptio nal calendar and time manage ment skills. Strong organizational skills with the ability to multitask and prioritize in a fast-paced environm ent.Outstand ing written and verbal communica tion abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlo ok).High degree of professionalism, discretion, and integ rity—especially when handling sensitive or confidential information. Excellent written and verbal communication skills, with a keen attention to detail. Ability to maintain confidentiality and handle sensitive information with professionalism and discret ion.Excellent written and verbal communication skills, with a keen attention to det ail.Str ong problem-solving sk ills and ability to anticipate needs before they ar ise.Strong interpersonal skills and the ability to interact effectively with all levels of the organizat ion.Bilingual in Mandarin Chi Proficiency in tools like:Google Workspace (Gmail, Docs, Calendar, Sheets, f orms)Zoom, Slack, Notion, Ch atGPT Why Jo in Us?Be part of a passionate and growing company dedicated to improving women’s health and wel lness.Competitive salary and benefits pa ckage.Opportunities for professional development and career g rowth.Work in a dynamic, innovative environment where you can make a real i mpact.If you are an organized, adaptable, and motivated individual with a passion for executive support, we’d love to hear from you. #J-18808-Ljbffr