Executive Administrative Assistant

Job Description

Job Description

Are you a highly organized, take-charge professional who thrives behind the scenes rather than out front? Susan Myket, Ph.D. & Associates, a respected child, teen, and family psychology practice in Naperville, is looking for an Executive Administrative Assistant to work directly alongside the owner as a true right hand. This is not a front desk or reception role, it's a strategic support position for someone who anticipates needs before they're voiced, handles competing priorities with calm confidence, and can navigate difficult conversations without losing their warmth. You'll be the connective tissue between the owner and the office, picking up everything the owner can't get to while keeping the practice running smoothly, professionally, and with heart.

Benefits

Annual Base Salary Based on Experience

Friendly, collaborative team culture

Career Growth Opportunities

Team building activities

Professional Work Environment

Supportive leadership

Health Insurance

Dental Insurance

Vision Insurance

Parental Leave

Hands on Training

Mon-Fri Schedule

Retirement Plan

Paid Holidays

Continuing Education Reimbursement

Paid Time Off (PTO)

Responsibilities

• Liaise between the owner and office staff, ensuring clear, timely communication across the team.
• Anticipate the owner's needs and proactively manage priorities, deadlines, and follow-ups.
• Handle sensitive or difficult conversations and situations with professionalism, tact, and discretion.
• Maintain strict confidentiality regarding practice, staff, and client matters.
• Support day-to-day office operations and help keep the team organized and on track.
• Exercise independent judgment to solve problems and make decisions on the owner's behalf when appropriate.
• Contribute to a positive, collaborative team culture.

Requirements

• Proven experience in an executive assistant, office management, or similarly high-trust support role.
• Exceptional organizational skills with the ability to juggle multiple priorities.
• Ability to anticipate needs before being asked.
• Strong follow-through, sees tasks through to completion without needing reminders.
• Comfortable handling confrontation and difficult conversations with professionalism and tact.
• A genuine people person with strong interpersonal skills, despite not being a front-facing role.
• Discretion and confidentiality with sensitive information.
• Professional communication and sound judgment.
• Self-motivated and able to work independently.