Senior Executive Assistant
$80k - $90kCohasset Associates Inc
Job DescriptionJob DescriptionJob Title: Executive Assistant (For a real Estate Development & Property ManagementCorporation)Location: office in Cohasset, MASalary: $80,000.00 – $90,000.00 (Full-time; open to discussing flexible part-timearrangements)Project Portfolio: Residential & Commercial (Up to $100M)Job OverviewWe are seeking a proactive, polished, and seasoned Executive Assistant to providehigh-level support to our executive. The ideal candidate brings 6+ years of experiencespecifically within real estate development and property management.In this role, you will act as a key gatekeeper and operational partner, streamlining dailyworkflows, managing multi-time zone calendars, and serving as a main point of contactfor stakeholders across a $100M commercial and residential portfolio. This positionrequires an organized professional who thrives in a fast-paced environment andmaintains absolute confidentiality.Key Responsibilities- Executive Support & Workflow Optimization: Manage and optimize the daily scheduleand workflows of executives, anticipating needs and shifting priorities.- Complex Calendar Management: Coordinate complex schedules across multiple timezones, including internal and external meetings, site visits, and travel logistics.- Stakeholder Communication: Act as the primary liaison for high-level stakeholders,joint venture partners, contractors, and property management teams.- Project Tracking & Documentation: Assist in tracking timelines, deliverables, andcorrespondence for residential and commercial development projects.- Information Gatekeeping: Handle sensitive and confidential financial, legal, andstrategic documents with complete discretion.- Meeting Administration: Prepare agendas, collate briefing packs, and take meticulousminutes for board and project meetings, ensuring action items are followed up.Experience & Qualifications- Experience: Minimum of 6+ years as an Executive Assistant or Personal Assistantsupporting Board-level Executive.- Sector Expertise: Proven background in real estate development, construction, orproperty management required.- Portfolio Scale: Prior experience operating within businesses managing propertyportfolios or development projects up to $100M+ is highly desirable.- Technical Skills: Advanced proficiency in MS Office 365 (Word, Excel, PowerPoint,Outlook) and modern project/property management software.- Communication: Superb written and verbal communication skills with the ability tointerface confidently with high-profile stakeholders.- Attributes: Highly organized, forward-thinking, and resourceful, with strongindependent problem-solving skills under pressure Cohasset Associates Inc
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