Executive Assistant

Executive Assistant – Job Description At Aradius Group, we believe strong leadership drives strong culture — and strong culture drives results. We are seeking a highly organized, proactive Executive Assistant to serve as a strategic partner to our Director of Finance & Administration and President. This role is designed to increase executive capacity by managing priorities, coordinating workflows, and ensuring follow-through on key initiatives. What You’ll Do Executive Support & Priority Management Manage and optimize executive calendars to align meetings and commitments with strategic priorities. Coordinate complex internal and external meetings, including scheduling, preparation of materials, and follow-up. Attend leadership meetings as needed; document notes, track action items, and monitor progress. Anticipate executive needs and proactively resolve issues. Screen and prioritize communications to protect leadership time. Communication & Documentation Draft and format professional correspondence, reports, presentations, and spreadsheets. Prepare briefing materials and summaries for meetings and external engagements. Maintain organized electronic and physical files. Manage incoming mail and identify items requiring attention. Project & Operational Coordination Support special projects and cross-functional initiatives. Maintain dashboards and tracking systems to ensure deadlines are met. Coordinate company events, executive meetings, and special functions. Facilitate travel arrangements, expense reporting, and related documentation. Perform occasional errands such as bank runs, permit deposits, and meeting procurement. Confidentiality & Representation Handle sensitive information including financial data, contracts, personnel matters, and strategic initiatives with discretion. Represent Aradius Group professionally with internal teams, clients, vendors, and community partners. Who We Are Looking For Highly organized with the ability to manage competing priorities. Proactive and anticipatory, addressing needs before they arise. Strong judgment and discretion when handling confidential matters. Clear, professional written and verbal communication skills. Detail-oriented with a commitment to accuracy. Process-minded, with an interest in improving systems and workflows. What You Bring Bachelor’s degree in a business-related field or equivalent experience. 3+ years of executive-level administrative support experience. Experience supporting multiple senior leaders preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, time management, and problem-solving skills. Reasons You’ll Love Working Here Reliable and Flexible Hours: A schedule you can count on. Perks: Company Profit Sharing Program, Business Expense & Mileage Reimbursement. Benefits: Full benefits package including 401(k), 401(k) match, PTO, paid holidays, medical, vision, dental, company-paid short and long-term disability, Employee Assistance Program, and Flexible Spending Account options. About Aradius Group We are more than a printer; we are a partner in growth. With over 165 years of experience, Aradius Group blends tradition with innovation to help our clients stand out in a crowded world. Backed by cutting-edge technology and a team of industry experts, we deliver personalized print, direct mail, e-commerce, and marketing solutions that drive results. Our mission is simple: to make meaningful connections. Whether through strategic campaigns or everyday communication, we help brands connect with their audiences in ways that matter. #J-18808-Ljbffr SupportFinity™