Project Coordinator

We are only accepting applications submitted by December 10, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Pay and Location State Pay Range G09 USC Market Range MRF - $53,576 $66,970 $80,364 Anticipated Hiring Range $53,576 - $66,970 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Monday-Friday 8:00 a.m. -4:30 p.m. or 8:30 a.m. – 5:00 p.m. Must be willing to work a flexible schedule to meet the needs of the department. Basis 12 months Position Description The Project Coordinator plays a vital role in supporting the successful planning, design, and construction of University capital projects by providing comprehensive project coordination, contract administration, and documentation support for the Facilities Planning, Design and Construction (FPDC) department. Reporting directly to the Director of Facilities Planning, Design and Construction, this position is responsible for preparing, processing, tracking, and maintaining contracts, amendments, change orders, procurement documents, and project records while ensuring accuracy, compliance, and timely execution. The Project Coordinator collaborates closely with project managers, University stakeholders, Procurement and Purchasing, consultants, and contractors to facilitate project delivery, monitor document workflows, resolve administrative issues, maintain project archives and drawing records, generate reports, support project closeout activities, and communicate process improvements. This position requires exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while serving as a key resource in advancing the department’s capital project initiatives. Job Related Minimum Required Education and Experience: Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities: Professional oral and written communication skills to reach a wide target audience comprised of mid to senior level Finance and Administration professionals. Ability to make timely and sound decisions with limited oversight based on multiple factors as they relate to contracting. Manage work assignments efficiently and associate with project managers and staff. Ability to develop a wide base of close customer relationships; to interact with various levels of personnel; to use technology; and involve stakeholders. Job Duties Assists all FPDC staff with the planning and implementation of capital projects. Monitor internal document processing and provide regular communication updates to project managers, supervisors and stakeholders. Assist all FPDC staff with timely preparation of all capital project initiation documents including, contracts, amendments & change orders. Assist all FPDC staff receiving state forms from Procurement and ensure forms are properly documented, executed and filed in the project’s appropriate electronic file. Communicate and coordinate with USC Purchasing and Procurement to troubleshoot and solve issues with delayed PO’s and contracts. Assist PM’s with project closeout document collection and archiving. Essential Function (45%) Exercise critical decision-making regarding the project documentation process while supporting the FPDC team, stakeholders and outside vendors on matters related to project process, contracts and agreements. Educate and inform leadership, staff and outside contacts of changes in processes related to contracting and related endeavors. Completion of necessary reports and timely submission of other documents as requested. Maintains accurate and meticulous records of all executed contracts. Assists quarterly with the update of the Project Management Manual. Keeps up to date records documenting the current status of the expenditures on IDQ contractsand issuing monthly reports to project managers. Collaborate with FPDC and Facilities Service leadership to ensure all shared Design and Construction General Requirements & Standards are documented and made available for stakeholder, staff and consultant use. Essential Function (25%) Assists all FPDC staff with regular documentation of site conditions during construction through the creation of weekly progress reports. Assist with follow-up from University partner departments on status of work completion Essential Function (15%) Maintains the FPDC drawing vaults, both electronic and paper. Following the State and USC document retention guidelines. Works on a regular basis to clear the backlog of electronic drawing files needing to be tagged with the proper identifiers. Essential Function (10%) Performs other duties as required by the Director, Assistant Director and AVP of Facilities Planning, Design and Construction/University Architect Essential Function (5%) Performs other duties as required by the Director, Assistant Director and AVP of Facilities Planning, Design and Construction/University Architect Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 10/26/2026 Job Close Date 12/10/2026 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. EEO Statement The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have at least a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience? Yes No * Although we accept resumes for review, the application is the official hiring document maintained by the university. Offers of employment and starting salaries are based on the education and work experience (including beginning and end dates) included in the university application only, not your resume. Have you included all details for all education, volunteer and work experiences in your job application? Yes No Required Documents Cover Letter Resume List of References and Contact Information Optional Documents Other Supporting Documents #J-18808-Ljbffr University of South Carolina