Department Coordinator

Hospitalist Pulmonary - Yale Campus

Location: Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability

Job Summary: The department coordinator is responsible for coordinating the activities of an assigned department or specialty area, ensuring the overall smooth day-to-day operational success of the office.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 1 - 2 years related experience.

Knowledge, Skills and Abilities: Knowledge of Excel, Word, Access and ERP applications. Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely. Ability to utilize organizational skills and be self-motivated with the ability to function independently.

Essential Functions and Responsibilities: Provides receptionist and related duties utilizing effective and courteous communications. Greets and provides assistance to visitors, employees, guests, and other internal/external customers. Answers phones and/or radio calls and receives/transmits messages in a timely and accurate manner. Processes incoming/outgoing mail. Responsible for clerical and secretarial support: Schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets. Performs timekeeping responsibilities. Responsible for maintenance of manuals, policies and procedures, and other regulatory materials. Responsible for maintaining current licensures if required. Assists with the maintenance of regulatory requirements for the department. Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned. Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department. Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision.

Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.