Billing Analyst - Multiple Locations

Professional Services Billing Analyst

About Us: DeSimone is a leading global structural engineering firm known for delivering innovative, high-performance design solutions across the built environment. Our team of engineers, designers, and technical experts collaborates on a diverse portfolio—from iconic high-rise buildings to complex, large-scale structures—shaping skylines and communities around the world. With offices across the U.S. and internationally, we partner closely with clients to bring bold ideas to life with precision, creativity, and technical excellence. Why DeSimone? At DeSimone Consulting Engineering, you'll work alongside some of the world's most brilliant engineering minds on projects that redefine skylines and push the boundaries of design and innovation. From iconic skyscrapers to cutting-edge structures, our global portfolio reflects a commitment to excellence and creativity. We are a team that values growth, collaboration, and real impact—you won't just be part of the work, you'll help shape it. With strong mentorship, hands-on experience, and opportunities to advance, you'll build a career as impressive as the projects you're working on. We offer a flexible, collaborative work environment along with a comprehensive benefits package—including medical, dental, vision, disability, life insurance, and 401K—designed to support your well-being and long-term success. At DeSimone, your contributions matter. You'll be trusted with meaningful work, empowered to grow, and supported every step of the way. Ready to build what's next? Join us.

About the Role: The Professional Services Billing Analyst is responsible for managing the billing processes, which include creating invoices, tracking payments, resolving billing issues and ensuring accurate financial records for professional services.

What You'll Do:

• Own the operational and financial lifecycle of projects, from contract review through invoicing and closeout
• Set up and manage project terms in the ERP system; monitor WIP and project financial performance
• Prepare, submit, and support accurate project invoicing and assist with AR as needed
• Partner with Project Managers, Accounting, and Leadership to ensure financial health and fee alignment
• Prepare monthly reporting, financial analysis, and ad hoc insights to support leadership decision-making
• Lead or support meetings focused on project financial and operational status

What We're Looking For:

• 5+ years of experience in professional services billing
• Strong understanding of ERP/billing systems and financial reporting
• Highly organized, detail-oriented, and able to manage multiple priorities
• Excellent communication and collaboration skills
• Proficient in Microsoft Office; comfortable working in a fast-paced environment
• Associate's degree in Accounting, Finance, Business, or related field preferred

Minimum (Required) Qualifications & Skills:

• High School Diploma/GED required.
• 5+ years of experience in professional services billing.
• Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
• Computer literacy and ability to learn time tracking and billing system(s).
• Understanding of schedules and deadlines.
• Ability to multitask and work in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Extremely proficient with Microsoft Office Suite or related software

Preferred Qualifications:

• Associate's degree in business administration, Accounting or Finance or related field.

**This position can be in NYC, Miami, Chicago, Dallas or Houston.**

At DeSimone Consulting Engineering, we're committed to transparency—especially when it comes to compensation. The salary range listed reflects what we believe, in good faith, is a fair and competitive range for this role based on the market and location. This is a salaried, exempt position with an anticipated base salary range of $60,000–$75,000, depending on experience and qualifications. Most candidates are typically hired near the midpoint of the range, ensuring a balanced and equitable approach across our team. That said, we recognize exceptional talent. In cases where a candidate brings significantly more experience or specialized expertise than required, we may consider an offer toward the higher end of the range. We're excited you're considering DeSimone and look forward to learning more about you. DeSimone is proud to be an Equal Employment Opportunity employer. We consider all applicants for employment without regard to age, race, color, religion (including beliefs, practices, or absence thereof), sex (including pregnancy, childbirth, or related conditions), gender identity or expression, sexual orientation, national origin, ancestry, marital status, disability (mental or physical), genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. Recruitment Fraud Notice: Scammers may attempt to impersonate DeSimone Consulting Engineering or represent opportunities on our behalf. All official communication will come directly from our team using company email domains. DeSimone is not working with external recruiting agencies. If you are contacted by a third party claiming to represent us, please reach out directly to Tess Garbarino, Head of Talent at DeSimone, to verify the legitimacy of the message. Notice to Third-Party Agencies: Consistent with our recruitment practices, DeSimone Consulting Engineering does not accept unsolicited resumes from recruiters, staffing agencies, or search firms. We are not engaging external agencies for hiring at this time. Any unsolicited resumes or candidate submissions—whether sent directly to our employees, hiring managers, or through any other channel—will be considered the property of DeSimone. We reserve the right to pursue those candidates independently, without obligation to pay fees or compensation.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.