Administrative Specialist

We are BayWa r.e. Americas Projects & Services, a leading developer of utility-scale renewable energy. We are also an in-house and third-party operations and services provider, offering 24/7/365 monitoring from our headquarters in Carlsbad, CA. Our team of dedicated experts spans the United States and Mexico. Since first entering the North American market in 2014, we have brought over 2 GW online and are currently managing over 1.6 GW of operational assets. Our development pipeline is currently 11.5 GW in North America alone and continues to grow at an impressive pace. Our mission is to deliver reliable and affordable energy across the Americas. We value long-term partnerships and actively collaborate with local communities and organizations to fund workforce development, support disaster relief efforts, and incorporate sustainability and biodiversity into our projects. BayWa r.e. Americas Projects & Services is a subsidiary of BayWa r.e., a leading global developer, service provider, distributor, and energy solutions provider. BayWa r.e. has a development pipeline exceeding 22 GW and over 10 GW in assets under management. Our shareholders are BayWa AG, an international group with diversified operations in agriculture, energy, and construction, and Energy Infrastructure Partners, a leader in energy infrastructure investment with a global investor base. Purpose: BayWa r.e. Americas is seeking an Administration Specialist to join our Operations team. The Administration Specialistis responsible for overseeing the day-to-day administrative and operational functions of a site or facility. This role ensures that all site operations run smoothly and efficiently by managing administrative tasks, maintaining records, and coordinating with different departments. The Administration Specialistacts as a liaison between site personnel and upper management, ensuring clear communication and the efficient execution of operational strategies. Key responsibilities include managing office supplies, handling visitor management, supporting health and safety initiatives, assisting in scheduling and planning, and ensuring compliance with company policies and procedures. This position is vital for maintaining a well-organized, safe, and productive work environment. Responsibilities we will trust you with: Manage daily administrative tasks, including answering phone calls, handling correspondence, and maintaining office supplies. Coordinate site meetings, prepare agendas, and take minutes as needed. Maintain accurate and up-to-date records for site operations, safety records, and inventory logs. Manage the filing system, both digital and physical, ensuring confidentiality and compliance with data protection regulations. Listen, record, and document project community neighbors’ feedback, concerns and complaints. Coordinate with vendors and service providers for site maintenance, repairs, and other services. Support Facility manager as needed. Your areas of knowledge and expertise: High school diploma or equivalent; associate’s or bachelor’s degree in business administration, operations management, or a related field preferred. Proven experience in an administrative or operational support role, preferably in a site-based environment. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Projects, PowerPoint and Adobe) and other relevant software. Knowledge of health and safety regulations and best practices. Knowledge and experience working under the requirements of the local, state, and federal environmental laws and regulations preferred. Excellent English in writing and speaking; second language beneficial but not required (Spanish German,). Ability to work independently and as part of a team. What we are ready to offer you: Total compensation package dependent upon a number of factors, including candidate’s professional experience, candidate’s skills, position’s seniority level, department’s hiring budget, and position’s location. The salary range for this role is $29 to $33 hourly (30 hrs - week) 401(k) retirement plan with 5% employer matching. Weekly paid lunches and daily snacks for in-office employees. A diverse and inclusive global team with a strong culture focusing on employee health and wellbeing. Are you ambitious enough to make a big impact in our business and beyond? Do you create meaningful solutions? Do you inspire others with an open mind, courage, and innovation? We challenge the status quo. Our values define our unique way of working together and give us direction in our daily actions. At BayWa r.e. we are committed to providing an environment of mutual respect where mutual respect where equal employment opportunities are available to all applicants and teammates. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, pregnancy, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. #J-18808-Ljbffr BayWa r.e. Americas